Administration Specialist

Administration Specialist

Mohave County Finance Department is seeking a highly organized and detail-oriented Administration Specialist to provide advanced administrative, financial, and program support. This position plays a key role in coordinating budgets, contracts, reporting, policy administration, and special projects while supporting departmental leadership in achieving strategic and operational objectives.

The ideal candidate is analytical, customer-service focused, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and professionalism.

Hiring range: Range 15/Steps 1-8 -- >$ 23.26- $ 28.61 DOE

• Must pass pre-employment background screening.
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.

Mohave County is proud to offer a comprehensive benefits package. Employees share the costs of some benefits (medical, dental and vision), and County provides other benefits at no cost to employees (life, short-term disability). In addition, there are voluntary benefits with reasonable group rates that you can purchase through payroll deductions. Additional benefits include:

• Paid Time Off (PTO)
• 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
• Regular accrual starts on 7th pay period
• Enrollment in Arizona State Retirement System
• Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays

Essential Job Functions

• Gathers and prepares materials for special reports, forms, policy information and summaries upon request.
• Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations.
• Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures and systems.
• Assists in the preparation of budget schedules, presentations, hearings, reconciliation and balances detailed data in an automated budget system with departmental budget submissions.
• Monitors and provides quality assurance reviews for information in databases and systems associated with grants.
• As needed prepares documents, recommendations and reports of department programs for presentation to the Board of Supervisors.
• Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs and projects.
• Assists in the development and preparation of procedures for the administration of grants, contracts and special projects for local, state and federal funding.
• Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures and training.
• Reviews claims and budget availability for appropriate program expenditures and processes accounts payable.

Minimum Qualifications

• Associate Degree with coursework in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area.
• Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Maintenance and administration of grants, contracts and budgets.
• Principles and techniques of governmental budgeting, budgetary control, fiscal management and accounting.
• The principles and practices of public administration and the principles of organization and management.
• Budgetary and fiscal policy and procedures including applicable sources of revenue.
• Legal requirements and regulations affecting fiscal management.
• The applications of data processing techniques to accounting systems.
• Computing literacy to include use of electronic spreadsheet applications.
• Project management.
• Courtesy and tact in dealing with the public and public officials.
• Mohave County Personnel Policies and Procedures, and Department Regulations.
• Operation of a customer service and utility billing office.
• Efficiently operating and utilizing modern office machines as necessary to include computers, word processing equipment, copiers, fax transmittal machines, calculators, and related software and peripheral equipment.
• Communicating and maintaining professionalism with the public, co-workers, and work contacts.
• Administer and monitor grants, contracts and financial reporting.
• Develop special projects guidelines, policies and procedures.
• Understand, interpret and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts and special projects.
• Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner.
• Make decisions in accordance with established policies and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Effectively communicate and establish relationships with the public, staff, and work contacts.
• Act and communicate in a professional manner with the public, co-workers, and work contacts.
• Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
• Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.
• Attend meetings to represent Department/Division including occasional travel for meetings and/or conferences.
• Perform the essential functions of the job specifications with or without a reasonable accommodation.

Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request for individuals with disabilities.

Mohave County is an Equal Opportunity Employer. It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline or any other aspect of personnel administration, term or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information or disability, age (40 or older).

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment Visa.