Accounting Specialist

Accounting Specialist

We're looking for a detail-driven Accounting Specialist to own our accounts receivable function and keep cash flowing. This is a hands-on role for someone who takes pride in clean books, accurate invoices, and customer relationships that stay in good standing. You'll work closely with our Sales team, our customers, and the Accounting Manager, with real ownership of the AR process from invoice creation through collection.

Responsibilities:

• Own the end-to-end AR process, ensuring timely and accurate invoicing and collections
• Process and manage customer invoices, including submission through customer portals such as OpenInvoice, Ariba, and GEP
• Monitor outstanding balances and follow up on aging accounts to meet collections targets
• Communicate with customers on invoice questions, disputes, and payment schedules
• Partner with the Sales team to confirm sales order and purchase order documentation is complete and accurate
• Validate that PO numbers and order details match invoices and contract terms
• Track milestone-based invoicing and ensure revenue is recognized in the correct period
• Maintain unearned revenue schedules and reclassify as revenue is earned
• Support month-end close activities and reconciliations for AR and revenue accounts
• Assist with account analysis and audit requests
• Manage new customer onboarding, including credit checks, master data setup, and ERP validation
• Maintain and update customer master data for accuracy
• Identify opportunities to improve AR processes and help implement best practices

Accounts Payable (working knowledge)

• Understand the full AP cycle invoice matching, coding, approval routing, and payment runs
• Safety & Quality
• Follow all company safety policies and report any incidents immediately
• Learn and follow quality requirements in accordance with company policy standards
• Maintain accurate records and follow standard filing procedures

Requirements:

• At least 2 years of AR/AP experience
• High school diploma or GED, or equivalent work experience
• Working knowledge of both accounts receivable and accounts payable processes
• Solid grasp of basic accounting principles
• Proficiency in Microsoft Excel and Word
• Strong problem-solving skills and sharp attention to detail
• Professional written and verbal communication skills
• Strong organizational and time management skills, with the ability to juggle multiple priorities under deadline