Export Control Officer, Office of Research Support and Compliance

Job Posting Title: Export Control Officer, Office of Research Support and Compliance

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Hiring Department:

Office of Research Support and Compliance

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Research Support and Compliance (ORSC) at The University of Texas at Austin functions to ensure that all research conducted at the University is in compliance with applicable laws, regulations, and University policies. The ORSC educates and supports the University research community with regulatory guidance concerning human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), financial conflict of interest in research (FCOI), and research integrity education.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Eligible for hybrid telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Export Control Officer serves as the Empowered Official and point person for all internal and external inquiries regarding export compliance. The incumbent will manage export staff and provide leadership related to program enhancement, implementation and management/maintenance. The Export Control Officer is expected to advise on regulatory requirements; provide input to faculty and administration for handling complicated export control situations; and lead and coordinate institutional-wide initiatives to understand and apply the federal export control laws and regulations to a wide variety of activities throughout the institution, including research and non-research-related activities that have implications for campus operations. Key initiatives of the Export Control Officer will be to increase awareness, enhance training, and ensure ongoing institutional compliance. This position reports to the Associate Vice President for Research and Director, Office of Research Support and Compliance.

Responsibilities

Manage Operations of the Export Control Program

• Serve as a liaison across institutional units and departments to review and assess research and non-research related activities that may have export control implications such as sponsored research agreements, international agreements, material transfer agreements, nondisclosure agreements, purchase orders, fieldwork, international shipping, international travel, and international and visiting scholar appointments.

• Interface with faculty, staff, and students to ensure compliance with all applicable export controls laws and regulations, embargoes, and sanctions.

• Perform technology evaluations necessary to make final determinations whether an export license is needed.

• Develop, review, and approve technology control plans and monitor ongoing compliance.

• Prepare and file export license applications primarily with the US Department of State, Department of Defense Trade Controls; and US Department of Commerce, Bureau of Industry and Security; and the US Department of Treasury.

• Submit commodity classification requests, commodity jurisdiction requests, requests for advisory opinions, or public comments to government agencies.

Provide Leadership to the Export Compliance Program

• Establish strategic goals and objectives for the export program.

• Continually assess and implement program processes and policies for ongoing compliance, efficiency, and optimal community support.

• Prepare statistical data and reports of mitigated risks, screening results, and other metrics to facilitate program assessment and evaluation.

• Monitor and interpret new or revised federal regulations related to export controls compliance, establish programmatic goals and objectives to ensure ongoing compliance with export regulations.

• Serve as a point of contact with federal agencies.

• Actively participate in professional organizations and groups related to export compliance.

Conduct Outreach and Education

• Implement a compliant and consistent training and education program to ensure stakeholders are well-informed of export compliance obligations.

• Monitor compliance with educational requirements.

• Develop and deliver a wide variety of export control educational and training materials, tailored for different audiences across campus, including faculty, staff, and students.

• Conduct educational and training sessions for various constituencies.

• Maintain web site focused on export control education and compliance.

• Contribute content for periodic newsletter updates.

Supervise Staff

• Supervise export control specialist position(s), providing training, guidance, and mentorship.

• Conduct regular evaluations and provide consistent opportunities for feedback.

Manage Export Program Records and Data Management System(s)

• Maintain accurate and thorough records of export related activities and review to in accordance with state record keeping requirements and to demonstrate compliance.

• Participate in development and ongoing maintenance of export related record keeping database/management systems.

Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in a relevant field.

• 5+ years of export compliance related experience.

• Strong knowledge of the EAR, OFAC and ITAR, in addition to databases and electronic systems required to implement regulations (e.g., Visual Compliance, DS-4076 CJ Determination Form, SNAP-R, D-Trade).

• Demonstrated leadership skills and abilities consistent with managing a robust program serving a wide variety of constituents in a diverse organization.

• High level of initiative with the ability to perform work with limited supervision.

• Must qualify as a U.S. Person as defined in 22 CFR § 120.62 and be eligible to serve as an Empowered Official under the International Traffic in Arms Regulations (ITAR).

• Strong project management skills.

• Excellent presentation skills.

• Excellent interpersonal, oral and written communication.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Juris Doctor (JD) or an advanced degree (Master’s or PhD) in a scientific or engineering field.

• Export Compliance Professional certification.

• Experience in a university setting.

Salary Range

$120,000 + depending on qualifications

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Occasional weekend, overtime and evening work to meet deadlines

• Occasional interstate, intrastate and international travel

• Field work as necessary

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.