Accounts Payable Specialist

The scope of work includes, but is not limited to, the following key areas:

• Accounts Payable processing and Customer follow-up
• Account Reconciliation and Analysis
• Phone and Satellite office coverage
• Quality Assurance and issue resolution
• Other duties assigned, special projects
• Accounts Payable
• Review and/or approve a high volume of vendor invoices, staff reimbursements, and vouchers with required documentation for compliance with rules and regulations.
• Obtain W-9 information for vendor payments. o Process financial data into the PeopleSoft and Coupa Financial Systems.
• Communicate with offices regarding outstanding voucher documentation and other payment issues.
• Assist with vendor and office inquiries regarding status of payment.
• Research and resolve exceptions identified in monthly quality assurance efforts.
• Handle volume of customer inquiries via email, phone, and in-person with an end goal of 100% customer satisfaction.
• Reconciliation and Analysis o Work closely with customers to provide reconciliation assistance with Monthly Financial Statements as well as general budget reporting.
• 3+ years of relevant work experience in a fast-paced environment with demonstrable skill with MS Office Suite, specifically Excel and Outlook.
• Experience being able to reconcile account information.
• Experience working in a Customer Service or Accounting environment, preferably in Accounts Payable.
• Proficiency in various automated financial systems and state-of-the-art accounting software programs. Knowledge of PeopleSoft and Coupa Financial Systems preferred.
• Ability to pass a criminal background check.

Education Requirements:

• Bachelor’s degree in Accounting, Finance, or Business Administration is preferred but related work experience will be considered as a substitute.

Candidate Requirements

• 3+ years of experience in Accounts Payable, Customer Service, or equivalent work experience.

Competencies

• Strong communication skills, both verbal and written essential.
• Strong customer service skills.
• Ability to work in a team environment.
• Customer-friendly, team-oriented individuals with strong communication skills and attention to detail.
• Adept in reconciling customer account information with an ability to review and apply financial policies and procedures for payment submission (ex. vouchers, vendor invoices, and/or staff reimbursements).