Billing Specialist

Job Summary Billing Specialist responsible for coordinating monthly billing cycle, including issuing accurate invoices for an assigned number of attorneys while meeting deadlines. Responsibilities Initiate and implement all aspects of the monthly client billing process, including: Review and edit monthly proformas via Paperless Proforma Modify time and cost entries, write off and write down entries, complete transfers, divide, and combine timecards Ensure rates are accurate and apply available funds to billing as instructed Verify accuracy of billing Compile supporting documentation per client billing guidelines Acquire and maintain proper approval documentation Finalize and distribute invoices according to Firm and Client guidelines Research and respond to billing inquiries from attorneys and clients in a timely, professional manner Submit invoices by mail, email, e‑billing via eBillingHub and other e‑billing vendors Set up matters for e‑billing on vendor sites and within the firm’s billing system Address and resolve billing disputes and discrepancies in a timely manner Coordinate appeals for rejected invoices Internal/External Customer Service: Provide client accruals, status updates, and budgets upon request Communicate with attorneys, clients, or staff to address billing questions as needed Maintain contact with attorneys, staff, and clients while observing confidentiality Answer questions regarding billing processes and procedures Collaborate with other departments (Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds) Other related duties include: Maintain addresses, invoice templates, and e‑billing information within the firm’s billing system Assist with customized reporting requirements for internal or external clients Effectively prioritize numerous tasks and meet designated deadlines Manage monthly reports surrounding billing workload Other duties as assigned Qualifications Associate’s degree or equivalent education and work experience; Bachelor’s degree preferred 2+ years of legal billing and client invoicing experience Knowledge or prior use of Elite 3E Knowledge of electronic billing processes and procedures Experience with eBillingHub preferred Experience with third‑party e‑billing vendors (Legal Tracker, TyMetrix 360, CounselLink, etc.) Knowledge of Paperless Proforma preferred Proficiency with Microsoft Office, especially Excel and Word Strong organizational and time‑management skills Strong attention to detail and accuracy Problem‑solving skills and ability to manage multiple priorities Excellent communication skills, both written and verbal, and strong interpersonal skills Flexibility to work overtime and weekends if needed Compensation and Benefits Employees are entitled to compensation commensurate with skill and experience. Compensation varies by skills, experience, location, and other factors permitted by law. State of California: $56,000 - $114,000 State of Colorado: $52,000 - $92,000 State of Illinois: $51,000 - $98,000 State of Massachusetts: $56,000 - $107,000 State of Maryland: $54,000 - $82,000 State of Minnesota: $56,000 - $93,000 Jersey City, NJ: $61,000 - $110,000 State of New York: $52,000 - $113,000 State of Vermont: $55,000 - $106,000 State of Washington: $54,000 - $103,000 Washington, D.C.: $72,000 - $106,000 The above salaries do not include discretionary bonuses. Full‑time employees receive benefits including medical and dental coverage, life insurance, short‑term and long‑term disability insurance, pre‑tax flexible spending account for certain medical and dependent care expenses, an employee assistance program, paid time off, paid holidays, and participation in a retirement plan after meeting eligibility requirements. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #J-18808-Ljbffr