Payroll Manager

Payroll Manager Full Time – North Hills, CA, US Salary Range: $75,000.00 to $80,000.00 annually Position Summary: Responsible for timely and accurate processing of payroll for approximately 850 employees, ensuring compliance with federal and California payroll law, managing cost allocation and funding source tracking, coordinating with HR, and leading the payroll team. Responsibilities Ensure accurate and timely bi-weekly payroll processing including salaries, wages, bonuses, and deductions. Manage all parts of the bi-weekly payroll cycle and ensure each component is delivered on time. Accurately record employee work hours, vacation and sick leave, and ensure proper tracking in payroll system. Update payroll records for changes in tax withholdings, insurance benefits, 401(k) deductions, garnishments, job titles, departmental transfers, organizational changes, and employee status updates. Process final paychecks upon resignation or termination. Facilitate resolution of paycheck errors in coordination with the Sr. Director of Finance and Accounting and CFO. Maintain compliance with federal, state, and local payroll laws and regulations. Maintain knowledge of all organizational and government contract terms affecting payroll and provide guidance to department management and staff as needed. Ensure all cost allocations and funding sources are accurately tracked within payroll system. Maintain employee payroll records and ensure data confidentiality and security. Prepare and complete employment verification documentation and provide it to appropriate agencies on time. Support internal and external audits related to payroll functions. Administer payroll system updates, testing, and process improvements. Implement best practices to improve payroll efficiency and accuracy. Coordinate with Human Resources to verify and maintain accurate employee data including new hire onboarding records. Provide leadership and guidance to payroll staff maintaining organization, productivity, and adherence to established deadlines. Build and develop the payroll team under the direction of senior management as organizational needs grow. Perform other duties as assigned. Qualifications & Requirements High school diploma or GED required; bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. Minimum 5 years of payroll experience including supervisory or management experience. Strong knowledge of federal and California labor and payroll laws. Experience with ADP Workforce Now preferred. Experience with cost allocation and multi-funding-source payroll tracking preferred. Minimum typing speed of 65 WPM. Valid California Driver’s License required. Must be able to lift up to 30 lbs. Must pass pre‑employment criminal background screening, drug and alcohol screening, and provide proof of legal authorization to work in the United States. Physical Demands Responsible for walking, climbing stairs, standing, bending, squatting, and using equipment such as filing cabinets. Must lift up to 30 lbs. May drive vehicles in and around Los Angeles County. Must be able to perform visual, auditory, and manual tasks required for administrative duties. EEO HTM provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. HTM complies with applicable state and local nondiscrimination laws. HTM will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. #J-18808-Ljbffr