Manager, Payroll & HR Operations

Job Description

Position Overview\n

The Manager, Payroll & HR Operations owns multi-state, multi-entity payroll and the HR systems and records that support it, and builds newly acquired practices into those systems as Parallel ENT & Allergy grows through acquisition.

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This is a hands-on role that runs 28+ payrolls per month for approximately 550 employees across multiple states and legal entities, including physician (K-1) payrolls. It also owns the company structure in Paycom, multi-state payroll tax accounts and filings, and the onboarding of each acquired practice into payroll and HR systems.

Key Responsibilities\n

Multi-State, Multi-Entity Payroll

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•      Run and oversee 30+ payrolls per month across biweekly, semi-monthly, and monthly schedules, including K-1 physician payrolls.

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•      Maintain and manage multi-state payroll tax accounts, registrations, and filings for all company entities.

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•      Handle garnishments, child support orders, and unemployment claims.

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•      Enter and audit employee pay changes and raises in the payroll system.

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•      Build PTO plans and accruals in Paycom.

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Acquisition Onboarding and Systems

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•      Create and maintain all company structures in Paycom, including entities, locations, and reporting hierarchies.

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•      Support M&A growth by onboarding and building acquired practices into payroll and HR systems, from tax account setup through employee data and pay configuration.

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•      Partner with HR, finance, and practice leadership on acquisition timelines and go-live readiness.

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HR Operations and Records

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•      Maintain personnel files for all active and terminated employees across all companies.

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•      Maintain the HR SharePoint site and centralized HR documentation.

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•      Maintain the company directory.

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•      Process employment verifications.

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Performance and Compensation Processes

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•      Support the annual performance review process in Paycom: monitor completion, troubleshoot issues for managers, and review completed evaluations for fairness and appropriateness.

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•      Maintain the employee merit increase tracking process.

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Communications and Training

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•      Create and deliver training for Practice Administrators on payroll and HR processes.

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•      Send employee communications, including birthday and anniversary recognition emails.

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Compensation: The base salary range for this position is $85,000 to $100,000 per year, depending on experience. The position is also eligible for an annual bonus and for Parallel ENT & Allergy’s full benefits package.

Qualifications\n

Required

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•      5+ years of progressive payroll experience, including managing multi-state and multi-entity payroll for 500+ employees.

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•      Hands-on experience with multi-state payroll tax registration, filings, and reconciliation, and with garnishments, child support orders, and unemployment claims.

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•      Experience running different pay frequencies (biweekly, semi-monthly, monthly) and processing owner or partner (K-1) payrolls.

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•      Advanced working knowledge of an HRIS and payroll platform (Paycom strongly preferred), including building and maintaining company structures.

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•      Strong organizational skills and attention to detail, with the ability to meet strict payroll and tax deadlines.

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•      Ability to handle confidential employee data with discretion.

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•      Clear written and verbal communication and the ability to train non-HR audiences.

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Preferred

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•      Experience onboarding acquired or newly merged organizations into payroll and HR systems.

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•      Experience in healthcare, physician practice, or MSO environments.

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•      Payroll certification such as CPP or FPC, or an HR certification such as SHRM-CP or PHR.

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•      Bachelor's degree in accounting, business, human resources, or a related field.

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•      Experience supporting performance review and merit increase processes.