Space Allocation Administrator at Beacon Hill Staffing Group, LLC in New York, New York

Long-Term Temporary Space Allocation Administrator

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a law firm located in Manhattan is looking for a Long-Term Temporary Space Allocation Administrator to join their team. This position will start ASAP and will operate on an in-office schedule between the hours of 9:30am-5:30pm. Compensation is $40-$50/hour.

Responsibilities:

• Visitor Workspace Requests
• Building Access & Visitor Coordination
• Visitor Workspace Preparation & Readiness
• OfficeSpace Administration (seating software)
• Office Services Operations
• Reporting & Administrative Responsibilities
• Maintain relevant spreadsheets and trackers (secondments, leave of absence, facilities & safety, visitor reports, etc.) in OneDrive
• Maintain and administer OfficeSpace software and office seating data
• Utilize BXP Tenant Services Portal, BMC Facilities Requests, BMC Helix IT, and BMC Facilities Dashboard
• Cross-department coordination
• Support office moves, seating assignments, and workplace planning activities
• Manage employee onboarding, departures, and office transition logistics
• Special projects, department initiatives, office improvements, space planning activities, and operational process improvements as assigned

Qualifications:

• Minimum 5+ years of relevant experience preferred
• Strong administrative, facilities, workplace services, or office operations background
• Experience with space planning, seating management, or workplace management software preferred
• OfficeSpace experience highly desirable
• Strong organizational and project coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication skills and ability to interact directly with partners and senior professionals
• Comfortable handling confidential and sensitive situations with discretion
• Proficiency with Microsoft Office and OneDrive
• Strong attention to detail and follow-through

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Disabledperson, Inc