EXECUTIVE SECRETARY III

Job Requisition ID: 57874

Opening Date: 08/13/2026
Closing Date: 08/26/2026
​Agency: Department of Human Services
Class Title: EXEC SECRETARY III - 14033
Skill Option: Keyboarding
Bilingual Option: Manual Communication (Sign)
Salary: Anticipated Salary: $5,572-$7,898/month ($66,864-$94,776/year) + bilingual pay
Job Type: Salaried
Category: Full Time
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:

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This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Rehabilitation Services is seeking to hire a detail-oriented professional to serve as secretary to the Superintendent at Illinois School for the Deaf in Jacksonville and performs secretarial functions for the superintendent such as composing, transcribing, and keyboarding correspondence, maintaining files, and preparing reports for the superintendent. The Division of Rehabilitation Services (DRS) is the state’s lead agency serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living.

Essential Functions

• Performs complex secretarial and confidential work for the Illinois School for the Deaf (ISD) Superintendent.
• Prepare reports including charts, graphs, software applications, etc.
• Serves as receptionist to the Superintendent’s Office.
• Enters non-certified staff inventory, unfilled positions, certified staff salaries, positions, evaluations, contract days and time off in the Illinois State Board of Education (ISBE) Employee Information System annually.
• Serves as timekeeper for multiple timekeeping groups.
• Serves as the liaison between ISD and the Director’s office.
• Posts ISD Advisory Council meeting minutes and agenda to the ISD website.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR completion of high school and five (5) years of secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.
• Requires the ability to communicate using sign language at the Intermediate Level (Sign Language Proficiency Interview) using SLPI.

Preferred Qualifications

• Three (3) years of experience effectively communicating in written and oral formats and coordinating the day-to-day activities for an administrator in a public or private organization.
• Three (3) years of experience working in a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information.
• Two (2) years of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
• Two (2) years of experience developing and maintaining professional working relationships with staff, customers, vendors, and public.
• Two (2) years of experience developing, proofreading, and revising documents that include correspondence, spreadsheets, reports and presentations for a public or private organization.
• Two (2) years of experience coordinating meeting arrangements, including the maintenance of calendars and travel plans.

Conditions of Employment

• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri, 8am-4:30pm, 1 hour unpaid lunch

Headquarter Location: 125 S Webster Ave, Jacksonville, Illinois, 62650

Illinois School for the Deaf

Superintendent Office

Work County: Morgan

Agency Contact: View email address on aiapply.co

Posting Group: Office & Administrative Support; Social Services

About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
  • Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• View email address on aiapply.co
• View email address on aiapply.co