Prequalification & Compliance Coordinator

Job Description

Job Description

Position Summary:

The Prequalification & Compliance Coordinator is responsible for ensuring the company maintains active prequalification status with general contractors, enabling eligibility to bid on new projects. This role manages all compliance-related requirements, including safety, insurance, bonding, certifications, OCIP/CCIP enrollment and reporting, and security documentation, to ensure the company remains in good standing with general contractors and project owners. The coordinator acts as the primary point of contact for compliance-related communications and supports business development by streamlining the prequalification process.

Key Responsibilities:

• Prepare, submit, and maintain prequalification applications and renewal documents with general contractors and third-party compliance platforms (e.g., ISNetworld, Avetta, TradeTapp).
• Monitor and track compliance requirements across active and prospective projects to ensure deadlines are met.
• Maintain up-to-date records of insurance certificates, bonding capacity, licenses, and safety program documentation.
• Coordinate with insurance providers, safety officers, and project managers to gather and verify compliance information.
• Manage Owner Controlled Insurance Program (OCIP) and Contractor Controlled Insurance Program (CCIP) enrollment and compliance, including:
  • Registering projects and personnel into OCIP/CCIP systems.
  • Submitting required payroll and labor hour reports on a weekly/monthly basis.
  • Coordinating with brokers and administrators to resolve enrollment discrepancies.
  • Assisting with claims documentation and audits tied to controlled insurance programs.
• Ensure company safety programs and OSHA documentation meet general contractor and project-specific requirements.
• Track and update security clearances, background checks, or site-specific training certifications as required.
• Support project teams by providing compliance-related documents and responses for RFPs, bids, and contract negotiations.
• Develop and maintain an organized compliance database and reporting system.
• Communicate with general contractor compliance teams to resolve issues, discrepancies, or requests.
• Stay current with industry requirements, best practices, and updates to contractor compliance platforms.

Qualifications:

• 2+ years of experience in construction administration, compliance, prequalification, or contracting support.
• Strong understanding of construction industry requirements related to insurance, bonding, OCIP/CCIP, and safety compliance.
• Excellent organizational skills and attention to detail, with the ability to manage multiple deadlines.
• Strong written and verbal communication skills for coordination with internal staff and external partners.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and familiarity with compliance platforms (ISNetworld, Avetta, etc.).

Preferred Skills:

• Knowledge of OSHA safety requirements and construction safety programs.
• Experience working with subcontractor prequalification processes for general contractors.
• Familiarity with construction bid processes and project documentation.

Pay: $24.00-$30.00/hour depending on experience

About LINX:

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems. 

In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work. 

Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI and digital transformation accelerating, now is the time to build your future with LINX.

TEAMLINX offers great benefits including:  

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

This job posting is open until filled and may close at any time without notice. 

We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply.