Physical Security Program Manager: Office Builds

Position Summary We are seeking a highly experienced Physical Security Project Manager (SPM) who has passion to lead the delivery of physical security systems for new office and facility builds, and who will also own the specialty site program across the existing portfolio. This role will serve as primary point of coordination across internal teams, vendors, and construction partners to ensure systems are implemented on time, on budget, and aligned with GSIS standards. The SPM will manage the complete project lifecycle from project inception through operational handover, and will own security integration for temporary / co-working and flex spaces and M&A-acquired sites, the decommissioning program for site exits, and the MAC (moves / adds / changes), renovation, refresh and audit program for operating sites, with right-sized standards and playbooks distinct from permanent new builds. The ideal candidate is familiar with electronic security systems design, lease and portfolio lifecycle decisions, execution in live operating environments, and thrives in a fast-paced, multi-stakeholder environment. Key Responsibilities Physical Security Project Management: Office Build-Out [50%] Project Execution | Design Engineering | Stakeholder Coordination

• Ownership of project schedules and plans, budgets, correspondence, communication, coordination, meeting documentation, project document organization
• Produce request for proposals (RFP’s), review vendor proposals (design consultants, security integrators, service and manufacturer partners) evaluate for competitive scope and pricing, process and manage purchase and change orders for facilities and office build projects
• Perform iterative reviews of contract requirements and associated progress; communicate and enforce with vendor partners
• Lead integration bid process activities, including organization and packaging of Contract Documentation, RFP release and response review, response to bid requests-for-information (RFI’s), interviews, proposal review, recommendation, selection, and award
• Attend new build kickoff site visits to evaluate space aspects, identify challenges and opportunities for systems technology implementation and design engineering approach
• Review and negotiate lease contracts, perform feasibility and due diligence efforts, and collaborate with internal teams to assess site-specific zoning requirements, security risks and mitigation strategies, global and region-specific threat profiles
• Oversee contracted design engineering consultants to ensure project Contract Documents (drawings, specifications, ancillary documents) are complete, accurate, coordinated and aligned with Real Estate, GSIS requirements and overall business drivers
• Track coordination elements between design engineering consultants and associated project disciplines (architectural, electrical / fire alarm, network, AV/VC, etc.); manage Contract Documentation backcheck process

Construction Administration | Programming & Commissioning | Operational Handover

• Lead construction kickoff activities, including security integration schedule creation and dependencies, risk identification and mitigation, kickoff and recurring coordination meetings
• Interface with General Contractor, associated construction teams, and construction execution platforms to manage process and communication protocols
• Manage submittal and RFI review and approval processes
• Liaison between design consultants, security integrators and internal operations teams to streamline security systems programming, on-site acceptance testing and commissioning
• Travel to project sites to oversee thorough acceptance testing and validation of all security systems functionality, aligned with standards, and global and site-specific operational needs
• Manage punch list items to ensure adherence to Contract Documentation for integration sign-off
• Collect and organize closeout documentation, and manage systems operational training strategy with Regional Security Managers and Facilities stakeholders

Quality Assurance / Quality Control (QA / QC)

• Collaborate with internal stakeholders to develop and continuously evolve standard documentation, processes, templates, checklists, and automations
• Perform iterative reviews of DEC documentation, and consult with Global Security Technology Lead to manage process for updates aligned with systems technology, standards and BOD updates
• Produce and actively update tracking, change management and exception evaluations
• Align QA tools across business units and drive global standards, documenting regional variances
• Own / develop vendor key performance indicators (KPIs) and quarterly business reviews (QBRs)
• Collect feedback from security operations, integration vendors, and other construction partners to inform continuous development of project management, design engineering, systems technology, and standard operating procedures
• Provide overall project and program status presentations to the Physical Security DEC Manager with focus on priority improvement recommendations

Program Strategy Focus: Specialty Site (Coworking, M&A, MAC, Reno) [50%] Coworking | M&A | Decommissioning

• Own the decommissioning program: security scope for site exits, equipment recovery / transfer, credential deprovisioning, and lease-end compliance
• Lead security integration for temporary / co-working and flex spaces and M&A-acquired sites, including rapid risk assessment and right-sized standards
• Coordinate with Real Estate on lease evaluation, space classification, and portfolio consolidation / exit decisions early in the deal lifecycle
• Define reusable playbooks and standards for short-term / transitional spaces distinct from permanent builds
• Track and recover security assets; maintain spare-parts / redeployment inventory across the portfolio

MAC | Renovation | Refresh

• Own the MAC (moves / adds / changes), renovation, and refresh program for security systems across the existing portfolio
• Run on-demand and recurring security audits / sweeps of operating sites; track findings through to remediation
• Maintain right-sized design templates and scopes for small-to-mid renovations distinct from new builds
• Coordinate with Regional Security Managers, Facilities, and vendors on scheduling, spare parts, and minimal-disruption execution
• Feed audit and MAC findings back into standards, BOD, and spare-parts inventory

Qualifications Primary Skillsets & Preferred Experience

• Minimum 5+ years of project management experience, preferably in security / design / construction
• Bachelor's degree in Engineering, Construction Management, or related field
• PMP, CAPM, PSP, CPP or equivalent certifications strongly preferred
• Willingness to travel up to 30% for site visits, commissioning, audits and site exits
• Proven track record managing a high volume of concurrent small-to-mid projects across an operating portfolio
• Strong experience with budget and stakeholder management, technical vendors and partners
• Ability to interpret design and construction documents, building codes & compliance requirements
• Demonstrated experience with site decommissioning, M&A site integration, co-working / flex space security, and MAC / renovation programs in live operating environments
• Experience with lease evaluation, space classification, asset recovery and spare-parts / redeployment inventory management
• Experience with global enterprise-scale corporate real estate deployments and enterprise-level Access Control, Video Surveillance & Management, Intercommunication, Radio and Visitor Management systems, Integrated Security Platforms
• Familiarity with cloud-based access control, facial authentication, AI/analytics systems, protective design elements / CPTED principles, network integration and IP-based device deployment
• Application and operating systems familiarity: Apple OS, Google Suite, Bluebeam, Revit / AutoCAD, Asana, Smartsheet, MS Project, Procore, PlanGrid, Autodesk Construction Cloud

Personal Attributes

• Organized and detail-oriented, comfortable with ambiguity and change, ability to manage competing priorities and tight deadlines
• Strong critical thinking and problem-solving abilities; working knowledge of project management methodologies and best practices
• Pragmatic; able to right-size scope and standards to the space, lease term and risk at hand
• Self-aware and self-motivated with strong bias for action, ability to pivot to "priority zero" items
• Professional and collaborative with excellent written, verbal and interpersonal skills
• Ability to work in active construction and live operating environments
• Strong alignment with company values and philosophies

Locations : New York, NY Washington, DC Seattle, WA Boston, MA #J-18808-Ljbffr Milestone Technologies, Inc.