Contracts Administrator

Job Description

Role Overview

The Contracts Administrator supports a high-volume contracts function within a construction and utilities environment. This role focuses on improving contract visibility, tracking, and compliance across subcontractor agreements, insurance, licensing, and public works documentation.

Over the next 6-12 months, this role will help:

Centralize and organize contract management processes

Improve visibility and reporting on MSAs and subcontract agreements

Support increased contract review and renewal volume

Strengthen follow-up on compliance items (COIs, licenses, documentation)

Support internal understanding of certified payroll and public works requirements

Key Responsibilities

Contract Administration & Review

Review and support execution of MSAs, subcontracts, and related documents

Review redlines and route for approval

Validate bill rates and assist with contract setup and renewals

Support IT, Operations, and other teams with contract reviews

Compliance & Public Works Support

Track COIs, subcontract compliance, and renewals

Support certified payroll and public works documentation

Ensure contract and compliance alignment for invoicing

Assist with lien waivers, bonds, and compliance documentation

Business License Management

Prepare and submit new and renewal business licenses

Track compliance across all jurisdictions

Coordinate internal approvals and signatures

Process payments via portals, checks, or expense reports

Systems, Tracking & Visibility

Maintain contract trackers and spreadsheets

Support KPI tracking and reporting

Organize SharePoint folders and improve document structure

Ensure accurate contract data visibility for leadership

Collaboration & Flexibility

Partner closely with Procurement, Contracts, and Operations

Adapt to shifting priorities in a fast-paced environment

Provide professional representation during contract discussions

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

2+ years in contracts administration, compliance, or related roles

Experience in construction, utilities, or adjacent industries (restoration, subcontractor services, public works)

Strong organization, attention to detail, and follow-through

Ability to manage multiple priorities in a fast-paced environment

Construction / utility industry exposure

Strong technical skills:

Microsoft Word

Excel (pivot tables preferred)

SharePoint

Smartsheet

Willingness to learn Vista (ERP)

Ability to review contract redlines and flag key issues

Professional communication and negotiation skills

Flexible and comfortable with office-based collaboration Exposure to:

Certified payroll (CIO/OSIP)

Lien waivers

Public works compliance

Notary certification (or willingness to obtain)