Senior ProjectWise Administrator

Senior ProjectWise Administrator

Ulteig is seeking a ProjectWise Senior Administrator/Specialist to support the continued adoption, administration, and optimization of ProjectWise throughout the organization. This role will work closely with the ProjectWise Manager, Design Technology, Quality, Enterprise Technology, and engineering teams to support ProjectWise adoption, governance, standards implementation, and digital delivery initiatives.

The ProjectWise Senior Specialist will oversee system configurations, workflow development, standards implementation, training, and process improvements. This role will advise project teams and stakeholders to promote consistency, efficiency, and quality in engineering document management.

The ideal candidate is an experienced ProjectWise professional with strong technical skills, leadership abilities, and a commitment to enhancing project delivery through technology, process development, and user support.

Lead the administration, optimization, and support of ProjectWise across the organization.

• Configure and maintain ProjectWise environments, workflows, metadata structures, security models, document attributes, and project templates.
• Lead troubleshooting and resolution of complex ProjectWise issues and system challenges.
• Collaborate with Enterprise Technology and software vendors to evaluate, test, and deploy software updates, enhancements, and integrations.
• Support and optimize integrations between ProjectWise and Bentley, Autodesk, GIS, and other engineering software platforms.
• Research emerging technologies, software releases, and industry best practices to drive continuous improvement.
• Act as a senior escalation point for ProjectWise-related technical issues.

Support the implementation and continuous improvement of ProjectWise standards, workflows, metadata strategies, naming conventions, and document management procedures established by the ProjectWise Manager.

• Assist in developing and maintaining best practices for engineering document control, review cycles, version management, deliverables, and archival processes while promoting adherence across project teams.
• Perform system audits and evaluate compliance with company standards and project requirements.
• Collaborate with Quality, Design Technology, and engineering teams to improve consistency, quality, and efficiency across project delivery.
• Identify opportunities for workflow automation and process optimization.
• Support governance initiatives that improve data quality, searchability, and usability of engineering documentation.
• Recommend and implement improvements that enhance user experience and project performance.

Lead ProjectWise training and user adoption initiatives in alignment with organizational standards and direction established by the ProjectWise Manager.

• Develop and maintain training programs, user guides, standards documentation, and learning resources.
• Deliver intermediate and advanced ProjectWise training for users, administrators, and project teams.
• Mentor ProjectWise Specialists/Administrators and technical champions throughout the organization.
• Support onboarding and technical orientation for new hires.
• Champion change management initiatives that drive successful adoption of ProjectWise processes and standards.
• Facilitate workshops and knowledge-sharing sessions to improve organizational competency.

Lead ProjectWise project setup and implementation support for complex projects and strategic initiatives.

• Consult with project teams regarding document management strategies, workflows, metadata requirements, and collaboration practices.
• Assist project teams in resolving complex document control and information management challenges.
• Support coordination between engineering disciplines to improve collaboration and project execution.
• Partner with business leaders and stakeholders to identify opportunities for improved project delivery through ProjectWise.
• Provide feedback and recommendations to support the ProjectWise Manager's roadmap, governance objectives, and continuous improvement initiatives.

Associate degree and eight (8) years of professional experience, Bachelor's degree and six (6) years of professional experience, or equivalent combination of education and experience.

• Minimum of eight (8) years of experience working with ProjectWise or similar engineering document management systems.
• Experience supporting engineering, architecture, infrastructure, energy, or consulting organizations preferred.
• Advanced knowledge of ProjectWise administration, workflows, metadata management, security models, and document control processes.
• Strong knowledge of Bentley software products required.
• Experience supporting Autodesk, GIS, BIM, and other engineering software integrations preferred.
• Demonstrated experience developing enterprise standards, governance practices, and business processes.
• Experience leading software adoption, change management, and training initiatives.
• Proven ability to coach, mentor, and develop technical users and administrators.
• Strong project management, organizational, and communication skills.
• Ability to influence stakeholders and build consensus across multiple departments.
• Strong analytical and problem-solving skills with the ability to recommend practical, scalable solutions.
• Self-motivated with the ability to manage multiple initiatives and priorities simultaneously.
• Passion for continuous improvement, innovation, and knowledge sharing.
• Ability to travel occasionally to support training, onboarding, and project initiatives.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement.
• Must have authorization to work permanently in the U.S.

Client Success: Supports timely, accurate, compliant deliverables by assisting project teams and removing blockers. Communicates clear, practical solutions to user issues. Anticipates common user challenges and proactively shares guidance to prevent delays.

Integrity: Handles data and permissions responsibly; follows security and compliance requirements. Documents processes and updates transparently. Maintains confidentiality of sensitive project and client information.

Enthusiasm: Models curiosity and a growth mindset; actively shares wins, tips, and lessons learned to energize adoption. Shares knowledge and tips that help others succeed. Demonstrates a positive, solutions-oriented attitude when addressing user issues.

Inclusion: Collaborates across PMs, designers, IT, PW Admins, and clients; values diverse input. Encourages open dialogue and respects different perspectives during problem-solving.

Agility: Adapts to evolving DOT and company requirements; responds promptly to changing needs. Handles multiple priorities effectively while maintaining attention to detail.

Innovation: Suggests workflow improvements and identifies opportunities for automation. Stays informed on emerging Bentley and Microsoft technologies to recommend enhancements.

As you consider applying for a position at Ulteig, we encourage you to think outside the box because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability, and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths. And, yes, relevant military experience is absolutely considered for transitioning service members.

Ulteig is a purpose-driven organization that has built a culture focused on people, both our clients and our employees, for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals. We value your unique perspective, respect your individuality, and celebrate your contributions. At Ulteig, we take our success and the success of our clients personally.

We offer our team members:

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Our vision is to be the most trusted partners transforming our world's critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors, including Power, Renewables, Transportation and Water. Ulteig is a trusted partner in engineering North America's essential infrastructure and leverages its expertise with a wide range of public and private clients.

At Ulteig, we care deeply about our team, listening to their needs and ensuring they have the tools necessary to be productive whether they choose to work remotely, hybrid, or in the office. Regardless of where you work, you are empowered to build a workday that best suits your strengths. We strive to ensure a balance and separation between home and work life. We support a flexible working schedule so employees are able to focus on what's important to them.

If you would like to be a part of a company that empowers their employees, apply today!

Ulteig is a Drug-Free Workplace