Office Administrator

Job Description

Job Description

Life-Science Innovations has a full-time opportunity for an Office Administrator to join their team. This role plays a crucial role in supporting the day-to-day operations of the organization. This position requires strong organizational and administrative skills with the ability to manage confidential information discreetly in a fast-paced environment. This role oversees courier operations, supports multiple departments across Life-Science Innovations, and provides exceptional service while creating a welcoming experience for employees, applicants, vendors, and stakeholders.

Our goal at LSI is to provide tailored professional shared services to each of our customers, partnering with them to become an extension of their team. Headquartered in Willmar, MN, on the beautiful MinnWest Technology Campus, Life-Science Innovations employs people in a variety of roles and expertise. We hire technically passionate, positive, career-minded individuals who align with our core organizational values.

Responsibilities include, but are not limited to:

• Manage front desk operations, including phones, visitors, mail distribution, and general office support
• Responds to general inquiries from leadership and employees at all levels. Provides warm handoff to appropriate team members as needed.
• Oversee courier operations, company vehicle usage, visitor badges, and office service coordination
• Provide administrative support across HR, Accounting, and IT departments
• Maintain employee records, organizational documents, contact lists, and records retention systems
• Support HR compliance processes, including I-9 audits, MVR reporting, and HR inbox management
• Coordinate employee programs, company events, recognition initiatives, and office committees
• Prepare reports, maintain accurate data entry, and assist with special projects using Microsoft Office Suite

The ideal candidate will have the following educational and experience background:

• Strong organizational, time management, and attention-to-detail skills
• Excellent verbal, written, and interpersonal communication abilities
• Proficient in Microsoft Office, including Excel and Word, with accurate data entry skills
• Ability to maintain strict confidentiality and provide employee-focused customer service
• Self-motivated, adaptable, and able to manage multiple priorities in a fast-paced environment
• Strong critical thinking, process management, and problem-solving skills
• Ability to follow procedures, take initiative, and collaborate across all organizational levels
• 2+ years of administrative experience in a corporate office environment preferred
• High School diploma or GED required; equivalent education and experience considered
• Supervisory experience preferred

Our Purpose is to Share Smarter, Serve Better - By providing tailored professional shared services, partnering with our customers to become an extension of their team. 

Our Guiding Values: 

• Employee Well-Being: We are committed to maximizing every employee’s talent in their role within the organization, and care about the well-being of each employee from a whole-life perspective.
• Communication | Collaboration: Success is built on relationships.  We will bring expertise, professionalism and a genuine love for our craft to the table – and expect the same in return.
• Stewardship: Our investment of time, talent, and treasure will do great things in the long run. We make decisions based on our responsibility to our employees, our customers, our stakeholders and our community.
• Trustworthiness: There are no substitutes for honesty and kindness and doing what’s right.
• Excellence: We are persistent in achieving objectives efficiently and effectively; finding new ways to grow our company and each other

Benefits at LSI:  
We are proud to offer a generous benefit package in addition to competitive compensation. Our benefits include medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short- and long-term disability, and company paid life insurance.

Pay: $21.07 - $26.34/Hour

To Apply or Further Inquire Contact:
Rachel Weiss | Talent Acquisition Specialist
View email address on ziprecruiter.com- scienceinnovations.com
View phone number on ziprecruiter.com

 

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