Senior Sheriff's Records Specialist

The Position

This is a continuous filing exam. Next filing cut-offs are 5:00 pm on: 1/29/26, 3/26/26, 5/28/26, 7/30/26, 9/24/26, 11/30/26 (final). The Senior Sheriff's Records Specialist class performs complex specialized law enforcement clerical support, and/or performs lead duties including, but not limited to, the following: criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff's Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned.

Examples of Knowledge and Abilities

Knowledge of methods of training and assigning work to lower-level employees. Customer service techniques for dealing with people under difficult and/or confrontational situations. Advanced knowledge of clerical, legal, and law enforcement record keeping practices and procedures. Law enforcement and legal terminology. Considerable knowledge of California statutes relating to civil and criminal record keeping procedures and codes, such as California Public Information Act; Code of Civil Procedure; Evidence Code; Penal Code; Vehicle Code; Civil Code; and other regulations relating to law enforcement and court clerical procedures. Legal and law enforcement forms. Proper English grammar, spelling, and usage. Basic math and accounting skills to perform cashiering duties and other calculations.

Ability to provide leadworker direction to staff; schedule, assign, and review work to meet established time requirements and guidelines. Train and cross-train subordinates. Work independently and carry out assignments with minimal supervision. Understand, explain, and apply complex judicial and law enforcement terminology, codes, and procedures in relation to record keeping and case files. Review legal and law enforcement documents for correctness, completeness and conformance with requirements. Establish and maintain effective working relationships. Operate modern office equipment. Read, write, and speak English at a level necessary for satisfactory job performance.

Employment Qualifications

Minimum Qualifications Type at a rate of not less than 25 net words per minute from clear copy. And either: one year of experience in the class of Sheriff's Records Specialist (Level II) in Sacramento County service. Or two years of experience performing records management clerical duties in a law enforcement agency or court setting. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. Special Requirements Background/Criminal History: Candidates will need to pass a security clearance investigation conducted by the Sacramento County Sheriff's Department. Hours of Work: Incumbents must be willing to work irregular hours (shifts), holidays, and weekends. Working Conditions: Incumbents may be assigned to a detention / correctional facility (jail) in proximity of inmates, or a division may have contact with inmates. Probationary Period The probationary period for this classification is six (6) months.

Application and Testing Information

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

Employee Benefits

At Sacramento County, we strive to provide benefit programs designed to meet our employees' current and future needs and help them as they balance their careers and personal life. County of Sacramento employees have a variety of benefits available. These benefits include: dental insurance, vision benefits, employee assistance program (EAP), flexible spending account (FSA), health insurance, health savings account (HSA), life insurance, critical illness, retiree health savings plan (RHSP), deferred compensation. More information can be found on the Benefits website. Temporary positions: Most benefits do not apply to temporary positions. Vacation: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. Holidays: 14.5 holidays per year as recognized by the Board of Supervisors. Sick leave: Equivalent to 15 days annually, unlimited accumulation. Tuition Reimbursement: Regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies may be eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. Retirement: The County's defined-benefit pension plan is provided by the County Employees' Retirement Law of 1937 and is managed by the Sacramento County Employees' Retirement System (SCERS) Board of Retirement. For more information, visit the SCERS website, Dental Insurance: For more information, visit the Benefits website. Life Insurance: The County of Sacramento provides a basic life insurance benefit to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. Deferred Compensation: A deferred compensation program is available through the County 457(b) Deferred Compensation Plan. For more information, visit the Benefits website. Employee Assistance Program: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: legal advice/difficult decisions, marriage or family relationships, financial or credit worries/elder care, alcohol and drug abuse. Wellness Incentive Program: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. Flexible Spending Account: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. Dependent Care Reimbursement Account: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Medical Reimbursement Account: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. Workers' Compensation: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.