Accounts Payable Assistant

Yale Administrative Support Position

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Salary: $28.43

Job Requisition ID: 134067WD

Overview

Reporting to the Manager of Transaction Processing & QA, provide administrative, financial and customer service support to the Yale community. Process invoices into Workday and manage Sales Force queues for processing; perform validation on invoices in the Kofax System, and review transactions and index in OnBase Utility Client. Communicate and resolve transaction processing problems, with department administration, central units and suppliers. Respond to telephone and email inquiries from faculty, staff, and supplier community. Ability to detect, and document trends for root cause analysis and training purposes. Ensure that current standards are met for transaction turnaround times and quality. Work effectively with colleagues by practicing punctuality, problem solving, and honest communication as well as meeting all standards of confidentiality.

Required Skills and Abilities

1. Demonstrated proficiency with Accounts Payables and/or Accounting.

2. Intermediate Word, Excel and Outlook skills. Proven ability with transaction/ERP processing in systems such as Workday, Oracle, SAP or similar.

3. Demonstrated ability to maintain a high level of accuracy in preparing and entering financial transactions, strong organizational skills, multitasking skills, and excellent attendance.

4. Proven customer service skills and professional demeanor. Ability to critically assess customer inquiries and provide appropriate information or resolution using judgment and available resources.

5. Analytical and problem solving skills, decision making skills, effective verbal and listening communications skills, and attention to detail.

Preferred Skills and Abilities

1. Experience with Workday financials and Salesforce systems.

Principal Responsibilities

1. Receives, classifies, and codes information. Reviews account records to ensure accuracy and completeness. Prepares and distributes billing statements.

2. Obtains and provides information related to accounts, procedures, and regulations. Establishes, maintains, and reconciles account records.

3. Reviews, logs, codes, and posts payments. Identifies and corrects errors. Totals and reconciles cash transactions daily. Monitors account records. Composes correspondence related to problem accounts.

4. Refers delinquent accounts to supervisor and collection agencies. Researches individual accounts. May summarize findings in brief reports.

5. Completes and processes forms. May present account information at legal proceedings.

6. Performs clerical functions incidental to account activity.

Required Education and Experience: Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

Job Category: Administrative Support

Bargaining Unit: L34

Compensation Grade: Labor Grade C

Time Type: Full time

Duration Type: Staff Fixed Duration (Fixed Term)

Work Model: Hybrid

Location: 150 Munson Street, New Haven, Connecticut

Background Check Requirements: All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check.

Health Requirements: Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Yale University is a tobacco-free campus.