Activities Coordinator

Activities Coordinator

Senior Friendship Centers, Inc. is looking for a dynamic:

On-Call Activities Coordinator

Make a positive difference in the lives of older adults — one meal, one conversation, one connection at a time as our On-Call Activities Coordinator.

On-Call means you will not have a set work schedule, but work depending on organizational needs. Weekly hours could range from 0-20, Monday-Friday.

We are looking for an on-call coordinator for each county - Lee County, Sarasota County, Charlotte County, DeSoto County

Are you passionate about making a difference in the lives of older adults? Do you enjoy creating meaningful connections, participating in engaging activities, and being a positive force in your community? Senior Friendship Centers is looking for a compassionate and energetic On-call Activities Coordinator to support our congregate meal sites. In this role, you'll help foster wellness, connection, and enrichment by providing not just a meal—but a place where seniors feel seen, heard, and valued. On-call Activities Coordinators do not have a weekly set schedule, but instead work based on organizational needs helping to cover dining sites in the area as needed. Hours could range from zero to 20/week.

Our mission at Senior Friendship Centers is, "We build vibrant communities by advancing wellness, connection, and enrichment throughout the journey of aging." This position comes with flexible and part-time on-call hours, purpose-driven work, and being part of a team that truly cares. Apply Today!

Essential Functions:

Operational

• Engage participants with conversation, support, and a nutritious meal. Research, develop and oversee activities according to participant interests.
• Partner with local agencies and volunteers to offer classes, speakers, and learning opportunities or other activities at the dining sites.
• Manage the daily operations of a congregate meal dining site.
• Receive food as delivered to the site, check temperatures, and arrange for substitute service when necessary.
• Responsible for the set-up, clean up, and sanitation of the kitchen and dining area.
• Additional site maintenance or building cleaning may be assigned depending on location.
• Ensure supplies are properly stored, and kitchen and storage areas are secured at end of shift.
• Record daily temperatures of the refrigerator and freezer.
• Ensure program functions remain compliant with Area Agency on Aging, Department of Elder Affairs, and county regulations and policies.
• Supervise, train, and direct the work of volunteers.
• Work closely with vendors to assure menu compliance, quality control, and timely delivery. Oversee and reconcile the accurate ordering and serving of meals; prepare and take reservations and cancellations.
• Complete assessments and assist with administrative records and tasks for the Nutrition Program.
• Report any incident of abuse or neglect as mandated by state guidelines.
• Must comply with HIPAA regulations and OSHA laws and safety guidelines.

Organizational

• Attend staff meetings, training, and seminars as required.
• Participate in fundraising and outreach activities to promote the organization's mission.
• Must comply with all Senior Friendship Centers personnel policies.
• Must protect the safety and health of staff, volunteers, participants, and others by observing and following the organization's safety and incident policies.

Supervisory Responsibilities:

• Volunteers.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work environment may vary between locations and include stairs, office space adaptation when traveling, and a moderate noise level.
• Senior Friendship Centers is a drug-free and smoke-free workplace.

Other Duties:

Please note: while this job description is intended to be an accurate reflection of the primary requirements of the job, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Management reserves the right to add or remove duties, responsibilities, and activities at any time with or without notice when circumstances (e.g. emergencies, changes in workload, rush jobs, or technological developments) dictate.

Qualifications

Competencies:

• Excellent customer service and interpersonal skills.
• Excellent attention to detail and organizational skills.
• Strong time management skills with a proven ability to meet deadlines.
• Strong verbal and written communication skills.
• Ability to prioritize tasks and adapt to the needs of the organization.
• Ability to interact professionally with all staff, clients, volunteers, and community partners.
• Must be friendly, flexible, able to handle challenges, and able to work with limited supervision.

Education, Experience, Licenses, and Certifications:

• High School Diploma/GED or any equivalent combination of training and experience which provides the requisite knowledge, ability, and skills to perform the essential functions of the job.
• Management experience is desirable.
• Experience presenting social, recreational, and educational programs to adults is desirable.
• Must have experience using Microsoft Office Suite (Word, Excel, Outlook) and other basic computer software and hardware, or the ability to quickly learn the organization's systems.
• Basic computer skills and basic mathematic skills are required for administrative tasks, including use of Microsoft Office 365 (Word, Excel, Outlook).
• Bilingual preferred (English/Spanish) at all locations; required for specified locations.

Physical Demands:

• Prolonged periods sitting, standing, and walking.
• Must be able to lift 30 pounds.
• Must be able to navigate various departments of a physical location.

Travel:

• Daily travel to a regular congregate meal site location is required. Occasional travel to other meal site locations to assist with program support and training may occur.
• Travel within the several counties in which Senior Friendship Centers Inc. operates may be occur to support operations, fundraising, and outreach.
• Must have reliable transportation.
• A valid driver's license and proof of insurance are required for all work-related travel.

Additional eligibility requirements:

• Satisfactory clearance of a fingerprint-based, level II background screening and pre-employment substance abuse testing is required.
• Must be authorized to work in the United States.

All applicants must pass a Level 2 Background Screening. Level 2 background screening is Florida's highest level of background check. It is required by Section 435.04, Florida Statues for individuals working in positions of responsibility or trust. Level 2 screening helps ensure that people who care for children, seniors, and vulnerable populations are safe and trustworthy.