Operations Administrative Assistant

Job Description

Job Description

TDW Marine is looking for a dependable, organized Operations Administrative Assistant to support day-to-day operations and help keep communication and workflow running smoothly.

We service and repair marine diesel engines and generators throughout South Florida. Our team takes pride in being responsive, professional, and reliable, and we’re looking for someone who brings that same approach to their work each day.

This role is ideal for someone who is detail-oriented, communicates well, and enjoys helping a team stay organized and on track.

Responsibilities

Client Communication & Administrative Support

• Answer phones and communicate professionally with clients
• Enter service requests, updates, and client information accurately into company systems
• Assist with scheduling and general administrative coordination
• Maintain organized records, files, and documentation

Billing & Office Support

• Assist with invoicing and follow up on outstanding invoices
• Support basic bookkeeping and administrative tasks
• Help keep office and shop supplies stocked and organized

Team Support

• Assist leadership and staff with day-to-day administrative needs
• Help ensure communication and follow-through across the office remain organized and timely
• Take initiative within your role and help keep daily operations running smoothly

Qualifications

• Prior experience in an administrative, office support, or coordinator role preferred
• Strong organizational skills and attention to detail
• Professional written and verbal communication skills
• Comfortable speaking with clients and following up on invoices
• Ability to manage multiple tasks and stay organized in a fast-paced environment
• Experience with Google Workspace, HubSpot, and QuickBooks Online is a plus

What We Value

We value reliability, professionalism, follow-through, and people who take pride in doing the small things well. We’re a small team, and every role contributes to keeping the business running smoothly.

Company Description

The Diesel Workshop (TDW Marine) specializes in marine diesel engines and generators, offering sales, service, and parts for yachts.

Our approach is simple yet powerful. We believe in out-caring and out-performing every other shop around. We prioritize building strong relationships with our clients, understanding their unique needs, and going the extra mile to exceed their expectations.

Join us at TDW Marine where care and excellence converge.

Company Description

The Diesel Workshop (TDW Marine) specializes in marine diesel engines and generators, offering sales, service, and parts for yachts.\r\n\r\nOur approach is simple yet powerful. We believe in out-caring and out-performing every other shop around. We prioritize building strong relationships with our clients, understanding their unique needs, and going the extra mile to exceed their expectations. \r\n\r\nJoin us at TDW Marine where care and excellence converge.