Payroll and Benefits Coordinator

Job Description

Job Description

TITLE: PAYROLL AND BENEFITS COORDINATOR

LOCATION: HACKENSACK, NJ

JOB SUMMARY:

Seeking a Payroll and Benefits Coordinator for our New Jersey Office. The Payroll and Benefits Coordinator is responsible for ensuring accurate and timely processing of payroll for all employees. This role maintains payroll records, audits timekeeping data, ensures compliance with federal and state regulations, and provides exceptional support to employees regarding payroll matters. The ideal candidate is detailoriented, organized, and able to manage sensitive information with discretion.

KEY RESPONSIBILITIES:

Payroll and Benefits Processing

• Manage end-to-end payroll and benefits administration in ADP Workforce Now, performing regular data imports, audits, and reconciliations.
• Verify timecards, hours worked, overtime, and leave accruals.
• Review and validate payroll data to ensure accuracy before transmission.

Compliance & Reporting

• Ensure payroll practices comply with federal, state, and local laws.
• Process and maintain garnishments, deductions, and wage assignments.
• Assist with quarterly and annual payroll tax filings and reconciliations.
• Support year-end activities, including W2 preparation and audits.

Employee Support

• Respond to employee payroll inquiries with clarity and professionalism.
• Maintain confidential payroll and employee information.
• Assist with new hire onboarding related to payroll and timekeeping systems.

Systems & Data Management

• Accurately maintain payroll records, employee changes, and system updates.
• Reconcile payroll accounts and collaborate with Finance on general ledger postings.
• Work with HR and IT to resolve payroll system issues and enhancements.

Benefits

• Provide employee benefits counseling.
• Review monthly premium statement calculations for medical and life insurers.
• Maintain ongoing relationships with insurance companies and brokers to effectuate new enrollments and resolve issues.

QUALIFICATIONS:

Required

• Associate degree in Accounting, Finance, Business Administration, or related field; or equivalent experience.
• 2+ years of payroll processing experience.
• Working knowledge of ADP Workforce Now payroll and benefits solutions.
• Proficient in Microsoft Excel for data entry, formatting, and data validation.
• Strong knowledge of payroll laws, tax regulations, and wage & hour compliance.
• High level of accuracy, confidentiality, and attention to detail.

Preferred

• Experience with multistate payroll.
• Understanding of general ledger accounting.
• Payroll certification (FPC or CPP) is a plus.
• Prior law firm experience a plus.

KEY COMPETENCIES:

• Analytical skills and problemsolving ability
• Strong organizational and time-management skills
• Excellent communication and customer service
• Ability to work independently and meet deadlines
• High integrity and discretion with sensitive data

We offer a competitive starting salary and a comprehensive benefits program. Salary is commensurate with experience. The salary range for this position is $65,000 to $110,000.