Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, vendor payments, and reconciliations. This role serves as a key point of contact for vendors and internal stakeholders, supports process improvements, and ensures compliance with company policies and accounting standards.

Duties and Responsibilities

• Manage full-cycle accounts payable, including invoice intake, coding, approval routing, and payment processing
• Review and verify invoices and purchase orders for accuracy and proper authorization
• Maintain and reconcile the accounts payable ledger and vendor statements
• Resolve invoice discrepancies and vendor issues in a timely manner
• Process weekly check runs, ACH payments, and other disbursements
• Ensure proper documentation and retention of AP records for audit purposes
• Assist with month-end close, including accruals, AP reporting, and other ad-hoc tasks
• Reconcile intercompany transactions and ensure proper allocation
• Identify and implement process improvements to increase efficiency and accuracy
• Serve as a resource for internal departments regarding AP policies and procedures
• Support internal and external audits as needed
• Assist with special projects and other accounting functions as assigned

Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or related field preferred
• 24 years of accounts payable or general accounting experience
• Strong understanding of accounting principles and AP processes
• Experience with accounting systems/ERP (NetSuite, etc. a plus)
• Proficiency in Microsoft Excel and Office Suite
• Strong attention to detail and organizational skills
• Ability to prioritize and manage multiple deadlines

Competencies

• Analytical thinking and problem-solving
• Strong communication and vendor management skills
• High level of accuracy and accountability
• Process improvement mindset
• Ability to work independently and collaboratively

Benefits:

• Competitive salaries and benefits
• Opportunities for growth and development
• PTO accrual
• Health, Vision, and Dental Available with HSA & FSA options
• Employee appreciation and recognition
• 401K option
• Limitless male clothing discounts
• Company paid LTD & employee life insurance
• Employee discounts on treatments, supplements and products