District Secretary/Senior Administrative Assistant

District Secretary/Senior Administrative Assistant

Are you the kind of administrative professional people count onorganized, thoughtful, and trusted to keep important work moving forward? The District Secretary/Senior Administrative Assistant is a trusted and highly valued member of the District's team, providing essential support to executive management, District departments, and the Board of Directors. In this role, you will serve as the District Secretary and help keep critical governance, meeting administration, records management, and compliance functions running smoothly. Your work will include preparing and coordinating Board and committee agendas and packets, maintaining official records, supporting compliance with public meeting and records requirements, coordinating follow-up on Board actions, and serving as a dependable liaison with staff, consultants, and legal counsel. You will also support a broad range of human resources functions in coordination with the District's HR consultant, including recruitment, onboarding, benefits administration, employee records, workers' compensation, and related personnel processes. In our lean and collaborative environment, this position calls for sound judgment, professionalism, and the ability to manage important details while helping ensure continuity of operations. The role may also provide direction to administrative support staff and includes attendance at Board and Committee meetings that may occasionally occur outside regular business hours.

Ideal Candidate

The ideal candidate is a seasoned, highly organized, and discreet professional who takes pride in supporting people, solving problems, and keeping complex work on track. They bring experience supporting executive leadership, governing bodies, or public-sector operations and are comfortable balancing governance, human resources, records, and compliance responsibilities in a fast-paced environment. The successful candidate exercises sound judgment, interprets policies and regulations with care, and communicates with professionalism and tact when working with Board members, staff, consultants, and the public. They are proactive, dependable, and detail-oriented, with the ability to coordinate across departments, manage sensitive information with discretion, follow through on multiple priorities, and provide leadership and direction to administrative support staff.

Minimum Qualifications

The appropriate knowledge, skills and abilities can be achieved through a variety of combinations of experience and training. A typical example is:

• Experience: Five (5) years of increasingly responsible administrative or office management experience, preferably supporting executive management, a governing board, or a public agency.
• Training/Education: High school diploma or GED required. College coursework or training in business administration, public administration, human resources, or a related field is preferred. A degree in Human Resources, Public Administration, Business Administration, or a related field may substitute for professional certification requirements.
• Licenses/Certifications: Valid Texas Class "C" Driver's License. Must be a Notary Public in the State of Texas, or the ability to obtain within ninety (90) days of employment. Certification such as the Texas Municipal Clerks Certification Program (TMCCP) or Human Resources certification (e.g., SHRM-CP/SHRM-SCP) is strongly preferred.

Supplemental Information

At Fort Bend County WCID No. 2, our work matters every day. We manage the water and wastewater infrastructure that serves more than 45,000 residents and businesses across Stafford, Missouri City, and parts of Houston and Sugar Land. Joining our team means being part of a public-service organization that values reliability, collaboration, and service to the community. If you are looking for meaningful work where your contributions are visible and your role truly makes a difference, we would be excited to hear from you.

We know that strong public service starts with supporting the people behind it. That is why we offer a competitive total rewards package designed to help you thrive both professionally and personally, including:

• Retirement Security: Participate in the Texas County & District Retirement System (TCDRS) pension plan, featuring a 2:1 employer match at retirement.
• Comprehensive Health Benefits: Access low-premium medical, dental, and vision insurance, plus dedicated employee health and wellness clinics.
• Paid Time Off: Enjoy generous vacation accrual, sick leave, and 13 paid holidays each year.
• Career Growth: We invest in your success through paid training, mentorship, and support for relevant professional development and certifications.
• Job Stability: Build your career in a stable public-sector role within an essential service industry.

One of the best ways to understand our workplace is to hear directly from the people who know it best. Here is what employees say they value most about working at the District:

• A True Sense of Community: "Everyone here knows your name. Unlike massive city governments where you're just a number, here it feels like a family. We look out for one another, and your hard work is actually seen and appreciated by leadership."
• Real Peace of Mind: "You can't beat the job security or the benefits. Knowing I have a guaranteed 2:1 pension match waiting for me at retirement gives my family immense peace of mind. Plus, the work schedule actually lets me be home for dinner every night."
• We Do Work That Matters: "When a big Texas storm hits or a water main breaks, we are the ones who keep the lights on and the water running for our neighbors. There's a profound sense of pride in knowing your daily job directly protects public health."

The District is primarily based in Stafford, Texasoften known as the "Island of Business Opportunity"and extends into neighboring communities including Missouri City and Sugar Land. It is a place where you can build a meaningful career while enjoying the convenience, affordability, and energy of the greater Houston region.

• The Perfect Balance: Enjoy the close-knit feel of a suburban community while remaining just a short drive from downtown Houston's dining, sports, and entertainment.
• Affordable Quality of Life: Benefit from a cost of living below the national average, competitive housing options, strong public schoolsincluding the unique Stafford MSDand well-maintained parks and trails.
• No State Income Tax: Take home more of what you earn while living in one of Texas's fastest-growing, most diverse, and economically resilient counties.

This recruitment is open until filled.