Administrative Clerk II - Generations SE - Klawock

Job Description

Job Description

Description:

Administrative Clerk   II

Department: Generations Southeast  

Location:    Klawock

Exemption   Status: Non-Exempt

Pay   Grade(s): 5 ($20.88 + DOE) 

Purpose: Administrative   Clerk will support and provide a full range of clerical assignments for the   Generations Southeast Community Learning Center.

Essential Functions. An   individual in this role must be able to perform the following functions with   or without reasonable accommodation:

· Provide a full range   of reception services, including answering phones, greeting the public,   mailing program information, and making referrals.

· Handle incoming and   outgoing mail, including receiving, opening, date stamping, and distributing   materials.

· Update and maintain   records such as contact information, schedules, attendance, numerical logs,   ledgers, and client files.

· Photocopy, collate,   assemble, and distribute materials.

· Prepare reports and   correspondence using word processing, spreadsheets, and other business   software.

· Review and verify   documents, forms, and applications for completeness and accuracy.

· Follow up to ensure   applications include all necessary data and supporting documents.

· Perform complex data   entry tasks, ensuring accuracy and correcting errors as needed.

· Gather and record   statistical data for reporting purposes.

· Provide assistance and   support for room rentals, including computer and multimedia setup (PA system,   audio/video, wireless internet, teleconferencing).

· Prepare and assemble   large mail-outs of program materials.

· Assist clients and   co-workers by explaining processes, forms, procedures, and program   requirements.

· Monitor and maintain   office supplies and materials.

· Help maintain the   program database.

· Assist in scheduling   and setting up meetings in local communities as needed.

· Support special   projects as assigned.

· Perform other duties   as required.

Knowledge, Skills &   Abilities. A comprehensive set of capabilities   required to perform job tasks effectively:

· Ability to understand   and follow written and verbal directions.

· Capable of working   with minimal supervision.

· Physically able to   push and lift heavy materials.

· Proficient in writing   reports using a computer.

· Professional and   personable when interacting with the public, staff, instructors, and   students.

· Must maintain a   professional appearance as required.

· Familiarity with   Tlingit, Haida, and Tsimshian cultures.

Minimum   Qualifications (education, experience, skills):

· High School Diploma or   GED

· 1 year of experience   (paid or volunteer) performing duties related to office or clerical support.

· Must be 21 years of   age with a Valid Driver’s License (may be a requirement for some   appointments.) 

Preferred   Qualifications (education, experience, skills):

· N/A

Physical Requirements. The physical demands described here are representative of   those that must be met by an employee to successfully perform the essential   functions of this job with or without reasonable accommodation:

· The majority of work is performed in a professional office   setting and is generally sedentary, requiring routine walking, standing,   bending, and carrying of items weighing less than 40 lbs.

Work Environment. The work environment characteristics described here are   representative of those an employee encounters while performing the essential   functions of this job:

· Some   travel may be required on small aircraft or ferry. 

· Certain   positions at Tlingit and Haida may have exposure to certain hazardous   materials or conditions. The   supervisor will review these if applicable.