Senior Payroll Specialist

Senior Payroll Specialist

The Senior Payroll Specialist is responsible for the accurate and timely processing of multi-state, union and non-union payroll and provides day-to-day oversight of payroll operations. This role supports the Payroll Manager in ensuring payroll compliance, resolving complex payroll matters, coordinating payroll-related audits, and maintaining effective payroll processes across the organization.

Responsibilities:

• Payroll Processing & Administration
  • Accurate and timely processing of weekly in-house payroll through Vista Viewpoint for union and non-union employees across multiple states.
  • Review payroll inputs, including timecards, pay rates, union craft/class rates, bonuses, deductions, exemptions, and other payroll changes, to ensure accuracy prior to payroll submission.
  • Maintain payroll records by entering and reviewing changes to employee compensation, tax withholdings, deductions, exemptions, union rates, and other payroll information.
  • Investigate and resolve payroll discrepancies in a timely manner.
  • Process and remit multi-state payroll taxes through ADP, ensuring payments and filings are completed accurately and timely.
  • Maintain payroll operations in accordance with company policies, procedures, and applicable federal, state, and local regulations.
  • Cross-train on payroll functions and provide support to other members of the Payroll team as needed.
  • Communicate with all levels of management to ensure timecards are submitted accurately and timely.
• Compliance, Audits & Reporting
  • Coordinate year-end W-2 processing and assist with year-end payroll activities.
  • Prepare and maintain certified payroll reports and ensure required reporting is completed accurately and timely.
  • Oversee and coordinate union payroll audits, including gathering requested documentation, responding to auditor inquiries, researching discrepancies, and working with internal stakeholders and union representatives to resolve issues.
  • Process payroll-related garnishments and other required deductions in accordance with applicable requirements.
  • Process employment verifications and unemployment claims as needed.
  • Prepare payroll reports and special analyses for management as requested.
  • Monitor payroll processes and requirements to identify opportunities for improved efficiency, accuracy, and compliance.
• Employee & Management Support
  • Serve as a resource to employees, field managers, union representatives, and management regarding payroll-related questions and issues.
  • Work directly with unions and senior management to research and resolve complex payroll matters.
  • Maintain confidentiality of employee compensation and payroll information and protect the integrity of payroll operations.
  • Support the Payroll Manager with special projects, process improvements, and other payroll-related initiatives.
  • Perform other duties and responsibilities as assigned.

Qualifications:

• 5+ years of experience processing union and non-union multi-state payroll.

• Bachelor's degree in Accounting, Finance, or related Business field a plus.

• Experience processing multi-state payroll and working with state and local payroll tax requirements.

• Strong knowledge of payroll processes, regulations, deductions, and compliance requirements.

• Construction industry, in-house payroll experience preferred.

• Experience with Vista Viewpoint preferred.

• Experience working with ADP or a comparable payroll tax processing system.

• Experience working directly with unions and supporting or coordinating union payroll audits.

• Strong analytical and problem-solving skills with exceptional attention to detail.

• Resourceful with the ability to independently research payroll questions, identify solutions, and think outside the box when addressing complex issues.

• Strong oral, written, and interpersonal communication skills.

• Ability to effectively communicate with employees, field management, unions, auditors, and senior management.

• Self-motivated and able to effectively prioritize and execute multiple tasks in a high-pressure, deadline-driven environment.

• Ability to work independently while also contributing effectively within a team-oriented, collaborative environment.

• Strong organizational skills and ability to maintain a high level of confidentiality.

• Membership in the American Payroll Association (APA) is a plus.

Reports to: Payroll Manager

Location: Farmingdale, NY

Business Unit: Human Resources

Compensation: $70,000 - $90,000

Comprehensive benefits offered to eligible employees including medical, dental, and vision coverage; life insurance; FSA; short- and long-term disability; identity theft protection; 401(k); employee assistance program; and paid time off.

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.