Mailroom Specialist

Job Description

Mailroom and Office Services needed! Great culture and Perks!

The Mailroom and Office Services Assistant is responsible for handling all incoming and outgoing mail, packages, and deliveries, as well as providing general office services and production support. This position ensures the timely and accurate distribution of mail, supports internal teams, and contributes to maintaining a well-organized and efficient work environment.

Responsibilities

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• Sort and deliver first-class mail, packages, and newspapers.
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• Log and deliver overnight and ground shipments (FedEx, UPS, USPS).
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• Process and meter outgoing mail.
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• Prepare and manage international pouch shipments.
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• Have advanced knowledge of shipping processes and systems, covering domestic and international carriers (FedEx, UPS, USPS, DHL, etc.).
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• Maintain copy areas, replenish supplies as necessary and ensure the office is clean and organized.
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• Organize mail carts and mail slots for efficient distribution.
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• Anticipate needs and fulfill general office service requests promptly and professionally.
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• Provide backup support for production and maintenance teams.
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• Assist maintenance staff with conference room setup, breakdown, and general cleaning duties.
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• Must be able to work after hours and weekends as required.
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Required Skills

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• 3–5 years of experience in a mailroom or office services environment.
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• Experience in a corporate setting preferred.
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• Must have strong experience with shipping procedures and systems, including domestic and international carriers (FedEx, UPS, USPS, DHL, etc.).
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• Skilled with mail processing equipment (meter machines, duplicators, binders).
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• Proficient in shipping systems and basic computer/email applications.
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• Strong organizational skills, attention to detail and time management skills.
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• Professional demeanor, team-oriented and ability to exercise good judgment.
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• Excellent communication skills and interpersonal skills.
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• Ability to multitask and prioritize effectively.
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