DOT & Vehicle Registration Specialist

DOT & Vehicle Registration Specialist

The DOT & Vehicle Registration Specialist is responsible for ensuring the company's commercial vehicles remain compliant with all federal, state, and local registration requirements. This position manages vehicle registrations, titles, licensing, and DOT-related compliance activities while maintaining accurate records in the Holman Fleet Management System and applicable government portals.

Essential Responsibilities

DOT Compliance

• Maintain company USDOT registration information.
• Manage Unified Carrier Registration (UCR) renewals.
• Monitor DOT compliance deadlines and renewal requirements.
• Maintain commercial vehicle compliance records.
• Assist with DOT audits by providing required documentation.
• Monitor changes to FMCSA and state DOT regulations affecting fleet operations.

Vehicle Registration & Titling

• Process new vehicle registrations and renewals.
• Coordinate vehicle title applications and transfers.
• Manage license plate issuance, replacement, and transfers.
• Obtain temporary registration permits when needed.
• Ensure vehicles remain properly registered in all operating states.
• Maintain accurate registration and title records.
• Coordinate with state DMVs, registration vendors, and licensing agencies.

Holman Fleet Management

• Maintain accurate registration and title information within Holman.
• Track registration expiration dates and renewal status.
• Upload and maintain registration, title, and licensing documents.
• Generate registration status and compliance reports.
• Coordinate registration activities with Holman representatives.

Record Management

• Maintain electronic registration and title files.
• Ensure documentation is complete, accurate, and audit-ready.
• Prepare reports for Fleet, Safety, Accounting, and Operations.
• Track registration fees and renewal schedules.

Required Qualifications

• High school diploma or equivalent (Associate's degree preferred).
• 23 years of experience in commercial vehicle registration, fleet administration, or DOT compliance.
• Experience processing multi-state commercial vehicle registrations.
• Experience using the Holman Fleet Management System.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.

Preferred Qualifications

• Experience supporting a multi-state commercial fleet.
• Knowledge of FMCSA regulations and commercial vehicle registration requirements.
• Experience working with state DMV and DOT portals.
• Familiarity with telecom, construction, or utility fleet operations.

Knowledge

• Commercial vehicle registration and titling procedures.
• FMCSA regulations applicable to commercial fleets.
• Unified Carrier Registration (UCR).
• State DMV requirements.
• Commercial license plate classifications.
• Vehicle title and ownership documentation.
• Electronic record management.

Key Competencies

• Attention to detail
• Organization and time management
• Regulatory compliance
• Recordkeeping accuracy
• Problem-solving
• Customer service
• Written and verbal communication
• Ability to manage multiple deadlines