Finance & Purchasing Coordinator

CULTURE We are devoted to creating a unique company culture, one that breathes life into our employees. Feeling appreciated, supported, well compensated, and heard is a baseline standard within Nashville Record Pressing's walls. From Kansas to Florida, Texas to Michigan, Los Angeles to Alexandria. Here’s the deal. If you’re creating a work of art in front of a record press, we want you. If you’re working on a technical/maintenance team to keep an operation up and running, we want you. If you have a calling for music and the quality of which it sounds, we want you. If vinyl records are your thing, we want you. If you love what you do and want to bring your skills to our table, we will do everything we can to get you here. To join our team please apply below. Open Date 6/4/2026 Category Accounting/Finance Position Finance & Purchasing Coordinator Position Summary The Finance & Purchasing Coordinator is responsible for supporting the organization’s financial and procurement operations through accurate data entry, purchase order administration, invoice processing, accounts payable support, record maintenance, and basic bookkeeping functions. This position serves as a key liaison between vendors, internal departments, and the finance team to ensure timely purchasing, accurate financial records, and efficient administrative support. Essential Duties and Responsibilities Purchasing & Procurement Create and process purchase orders in accordance with company policies and procedures. Coordinate the purchase of materials, supplies, equipment, and services to support operational needs. Maintain vendor records, pricing information, and purchasing documentation. Communicate with vendors regarding orders, delivery schedules, invoices, and payment inquiries. Monitor open purchase orders and follow up on outstanding deliveries. Assist with obtaining quotes and comparing vendor pricing when requested. Ensure purchasing records are accurate and up to date. Finance & Accounting Support Process vendor invoices and ensure proper coding and documentation. Support accounts payable functions, including invoice matching and payment preparation. Perform accurate data entry into accounting and ERP systems. Maintain financial records, files, and supporting documentation. Assist with account reconciliations and monthly financial reporting activities. Support bookkeeping activities, including recording transactions and maintaining financial records. Prepare and distribute routine financial reports as requested. Administrative Support Maintain organized electronic and physical filing systems. Assist with audits by gathering supporting documentation and records. Respond to internal and external inquiries regarding purchasing and payment status. Support continuous improvement efforts related to purchasing and financial processes. Perform other duties as assigned to support business operations. Qualifications Education and Experience Associate degree in Accounting, Finance, Business Administration, or a related field preferred. High school diploma or equivalent required. Minimum of 2 years of experience in purchasing, accounts payable, bookkeeping, administrative support, or a related role preferred. Experience in a manufacturing environment is a plus. Knowledge, Skills, and Abilities Understanding of basic accounting and bookkeeping principles. Knowledge of purchasing and procurement processes. Strong data entry skills with a high degree of accuracy and attention to detail. Proficiency in Microsoft Office, particularly Excel. Experience with ERP, purchasing, or accounting software preferred. Strong organizational and time management skills. Ability to manage multiple priorities and meet deadlines. Excellent communication and customer service skills. Ability to maintain confidentiality of financial information. Physical Requirements Prolonged periods of sitting and working at a computer. Ability to occasionally lift up to 25 pounds. Ability to communicate effectively in person, by phone, and electronically. Work Environment Office environment within a manufacturing facility. Regular interaction with vendors, suppliers, and internal departments. Reports To Director of Finance and Administration (or designated supervisor) FLSA Status Non-Exempt Equal Employment Opportunity Statement Nashville Record Pressing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws. Full-Time/Part-Time Full-Time City Nashville State TN Pay Range $55,000.00 - $59,000.00 per year Work Schedule Days, Onsite EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications. #J-18808-Ljbffr