Controller

Location: North Kingstown, RI


Department: Accounting

Work Schedule: Full time. Monday - Friday, general business hours of 8:00am - 5:00pm

Pay Type & FLSA Status: Salary, Exempt

Reporting to: CEO

Last Updated: 4/30/2026

COMPANY & POSITION SUMMARY

Company Summary:

HeliService USA is a veteran-owned and operated aviation company established in 2022, built on a foundation of discipline, expertise, and mission-driven performance. With more than half of its team comprised of military veterans, the company brings a high level of professionalism and operational excellence to every mission. Headquartered in North Kingstown (Quonset), Rhode Island, HeliService USA operates across multiple locations including Martha's Vineyard, Massachusetts; Texas; Virginia; and Ohio, supported by a growing workforce of over 100 professionals. The company provides a comprehensive range of specialized helicopter services using the Leonardo AW169, including offshore wind support as the first and only dedicated U.S. operator in this sector, helicopter emergency medical services (HEMS), air ambulance operations (HAA), and harbor pilot transfers involving precision hoisting to maritime vessels.

Position Summary:

HeliService USA is seeking a hands-on Controller to lead and take full ownership of the accounting function. This role will play a key part in strengthening financial operations by driving an efficient month-end close, enhancing internal controls, and delivering accurate, timely reporting for lenders, lessors, and executive leadership. As a build-and-own opportunity, the Controller will establish scalable processes and bring structure to support the company's continued growth. The ideal candidate is a self-starter who thrives in a lean, collaborative environment while maintaining a strategic, detail-oriented approach.

EDUCATION, EXPERIENCE, SKILLS, LICENSES/CERTIFICATIONS, SYSTEMS

1. Education: Bachelor's degree in accounting/finance required.
2. Experience:
   • At least 5 years of accounting experience.
   • Experience owning full month-end close end-to-end.
   • Experience in QuickBooks Online.
   • Experience with GAAP.
   • Experience in a small-to-mid-sized business environment preferred.
   • Experience preparing lender-ready or audit-ready financial packages.
   • Preferred experience in an asset-heavy or logistics-oriented business (aviation, transportation, construction, equipment rental, or industrial services), with hands-on exposure to fixed asset accounting, depreciation schedules, lease accounting (ASC 842), and utilization- or activity-based revenue.
   • Demonstrated experience building or improving accounting processes.
3. Skills:

• High attention to detail and accuracy.
• Ability to operate independently and function well as part of a team.
• Possess structured, process-oriented mindset.
• Comfortable working in a dynamic growth environment.
• Clear and timely communicator.
• Deep comfort with reconciliations, accruals, and revenue recognition.
• Strong sense of ownership and accountability.

1. Licenses/Certifications: CPA preferred but not required. CMA or equivalent considered.
2. Systems: QuickBooks Online, Microsoft Office 365, Expense Management Systems.

RESPONSBILITIES/DUTIES

1. Financial Close & Reporting

• Own full monthly, quarterly, and year-end close (MEC)
• Prepare consolidated financial statements (P&L, Balance Sheet, Cash Flow)
• Lead reconciliations (bank, intercompany, leases, fixed assets)
• Maintain clean balances in QuickBooks Online
• Produce lender-ready reporting packages

1. Revenue & Invoicing Oversight

• Ensure timely, accurate customer invoicing aligned with contractual terms
• Coordinate with operations to validate billable activity, standing charges, and variable services
• Implement controls to prevent revenue leakage
• Monitor unbilled revenue and ensure clean revenue cut-off at month-end
• Oversee AR aging and drive disciplined follow-up on outstanding receivables

1. Controls & Process Development

• Implement accounting policies and internal controls
• Create standardized close checklist and documentation process
• Improve AP/AR workflows and aging discipline
• Establish accrual methodologies and revenue recognition controls
• Ensure audit readiness

1. Cash Flow & Working Capital

• Prepare 13-week cash flow forecast
• Monitor liquidity and vendor payment cycles
• Oversee customer collection discipline
• Support aircraft lease and financing reporting requirements

1. Compliance & External Coordination

• Coordinate annual review/audit with CPA firm
• Ensure GAAP compliance
• Support lender, lessor, and regulatory reporting

1. Systems & Infrastructure

• Optimize QuickBooks Online structure
• Evaluate integrations (ADP Workforce, Ramp, Expensify, etc.)
• Build scalable reporting framework
• Document SOPs

MEASUREMENTS OF SUCCESS

• Deliver accurate and complete monthly financial close within an established timeline, with fully reconciled accounts and audit-ready financial statements.
• Improve cash flow performance by reducing accounts receivable (A/R) aging and maintaining consistent, timely invoicing with minimal revenue leakage or billing discrepancies.
• Establish and maintain scalable accounting processes and internal controls that result in clean audits, GAAP-compliant reporting, and reliable financial visibility for leadership and external stakeholders.

WORK ENVIRONMENT & DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Modality: This position requires a minimum of three days per week onsite at our headquarters in North Kingstown, RI. This is not a fully remote role.


Possible Work Hazards:

• Exposure to high noise levels from aircraft operations.
• Proximity to moving aircraft, ground support equipment, and vehicles.
• Potential exposure to aviation fuel, fumes, oils, and other chemicals.
• Slip, trip, and fall hazards within hangar and ramp areas.
• Prolonged periods of sitting and computer use, including repetitive motion tasks.

Physical Demands: Sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling, keyboarding, speaking. Additional physical demands may be required as these are a general description.


OTHER CONSIDERATIONS/DISCLAIMERS

Job Description Disclaimer:

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties.

Equal Employment Opportunity Statement:

HeliService USA LLC is an Equal Opportunity Employer.


Work Authorization/Sponsorship:

Applicants must be legally authorized to work for any employer in the U.S. Currently, we are unable to sponsor or take over sponsorship of an employment Visa.


Benefits:

This position is eligible for comprehensive benefits, including group medical, dental, and vision insurance, as well as voluntary coverage options such as life, short-term disability, accident, and cancer insurance. Employees are also eligible to enroll in the company's 401(k) plan following the standard waiting period (effective the first of the month after hire). Paid time off (PTO) for 5/2 schedule employees is 15 days annually, accrued throughout the year, and prorated during the first calendar year based on date of hire.