Clinical Research Coordinator III

Position Details

Position Information


Recruitment/Posting Title
Clinical Research Coordinator III


Job Category
Staff & Executive - Administrative & Support


Department
RSDM - Oral Biology


Overview


New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary


Rutgers, The State University of New Jersey is seeking a Clinical Research Coordinator III within the Department of Oral Biology, Clinical Research Center at the Rutgers School of Dental Medicine (RSDM).

Under the direction of the Assistant Dean for Clinical Research, the Clinical Research Coordinator III provides essential research and program support to the Director, Program Manager and other professional and research staff.

This position plays a key role in supporting the Clinical Research Center's (CRC) daily operations, coordinating office procedures, and fostering seamless interactions with various departments, divisions, and administrative offices within the University and medical school, as well as external stakeholders and the public.

The Clinical Research Coordinator III will be responsible for assisting in the development, implementation, and monitoring of departmental projects, ensuring adherence to timelines and attention to detail. The Clinical Research Coordinator III will act as a liaison across multiple teams and handle a variety of personnel-related tasks. Additionally, this role involves providing direct administrative support to the director, perform clerical work, managing schedules, and prioritizing assignments with discretion and independent judgment.

Essential Duties and Responsibilities include the following:

• Assists the managers, administrators, and Director with the coordination of matters relating to the Clinical Research Center programs.
• Manages databases for specific research projects within the Clinical Research Center.
• Coordinates the collection of data for the Clinical Research Center programs.
• Participates in Clinical Research Center and other related meetings.
• Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops.
• Assists in the preparation of reports, presentations, and correspondence. Responds to inquiries as directed and distribute informational materials.
• Assists in submission of purchase requisitions.
• Maintains records and files.
• Provides administrative support to Clinical Research Center.

FLSA
Exempt


Grade
18S


Salary Details

Minimum Salary
51988.000


Mid Range Salary
61929.000


Maximum Salary
72984.000


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Part Time


Working Hours
20


Standard Hours
37.50


Daily Work Shift
Day


Work Arrangement


This position requires a fully on-site work arrangement.

Union Description
HPAE 5094


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP

Qualifications


Minimum Education and Experience

• A Bachelor's degree in Business, Public Administration, Sciences, or Public Health field.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated proficiency in creating and managing databases and spreadsheets using Microsoft Excel.
• Experience with preparing Acrobat PDF files and other document formats.
• Excellent skills in writing, organization, and interpersonal communication.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively in a team environment.
• Strong time-management skills with the ability to prioritize tasks in a fast-paced, dynamic environment with frequent interruptions and shifting priorities.
• Highly motivated and self-driven, with the ability to function independently and handle confidential or sensitive materials with discretion.
• Exceptional human relations skills, with a demonstrated ability to foster a collaborative and harmonious work environment.
• Reliability, dependability, and a willingness to take initiative to go above and beyond assigned tasks.
• Capability to exercise independent judgment and critical thinking in resolving issues and handling challenges.

Preferred Qualifications

• Two years of professional experience preferred in a research administration setting, preferred.
• Familiarity with administrative and financial tools and procedures specific to Rutgers or similar institutions preferred.
• Technical proficiency in uploading website content, setting up conference/video calls, and troubleshooting technical issues, preferred.

Equipment Utilized

Physical Demands and Work Environment

• PHYSICAL DEMANDS: Must be comfortable working in a research office/laboratory environment. Some lifting may be required: up to 25 lbs. Standing, sitting, walking, talking and hearing. Heavy computer work. May need to travel to other buildings and across campus to attend training, workshops, events, etc.
• WORK ENVIRONMENT: Office / Lab environment. Moderate noise. Must pass employee health clearance, TB Test and required safety training. Must follow all safety precautions, as required.

Special Conditions

Posting Details


Posting Number
26ST1932


Posting Open Date

Special Instructions to Applicants

Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)


Home Location Campus
Newark (RBHS)


City
Newark


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: