Office Manager

Be Your Best Self

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.

Office Manager

At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us!

Purpose of Job:

The Office Manager oversees day-to-day administrative activities of the distributorship's office. This role manages, trains and develops front office Team Members.

Job Components:

• Responsible for accurate and timely reporting of Accounts Payable, Receivable and Month-End
• Manages processing and verification of deposits and receipts.
• Supports inventory process by creating/completing all associated reports and data entry
• Create and maintain dealer files accurately
• Assist all Route Managers on accounts receivable questions.
• Ensures front counter is adequately staffed, assisting customers and answering phones when necessary
• IT point of contact with respect to maintaining computer, network and phone systems.
• Follow / fulfill all driver program requirements, as specified by the manager
• Other duties as assigned.

Qualifications:

• High school graduate (or equivalent). Two- or four-year college degree in a related field preferred
• Minimum of two years' Accounts Payable and Receivable experience, including collections.
• Previous supervisory experience preferred
• Excellent oral and written communication skills
• Proficient in Microsoft Office products, including Outlook and Excel.
• Previous experience in a customer-facing role is required.
• Demonstrates excellent organizational skills and can prioritize and/or effectively delegate tasks
• Approaches tasks with a sense of urgency, accuracy and attention to detail
• Ability to operate a motor vehicle
• Must have a clean drivers record AND meet driver qualifications requirements

Scope Data:

• Works under limited supervision
• Supervises two or more team members
• Frequent interaction with customers and operations staff
• Operate with integrity and demonstrate a positive attitude

Work Environment:

• Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles and toxic or caustic chemicals.
• Specific vision abilities include close vision, depth perception and ability to adjust focus
• Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects
• Occasional lifting up to 25 lbs. without assistance
• Ability to sustain extended periods of sitting, occasional standing and walking throughout the day
• Prolonged use of personal computer and telephone
• Use of Personal Protective Equipment (PPE) may be required
• Exposed to the hazards of the road when operating or riding in a vehicle

Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us.

Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.