Administrative Assistant III

Administrative Assistant III

AECOM is seeking a Part Time Administrative Assistant to be based in Houston, Texas. This position offers a hybrid work arrangement, combining scheduled in-office collaboration with hybrid work.

The Administrative Assistant will provide administrative and operational support to project managers, technical professionals and other team members. This role will help ensure efficient daily operations by coordinating schedules, maintaining documentation, preparing correspondence and supporting project-related administrative activities.

The successful candidate will possess strong organizational skills, attention to detail and the ability to manage multiple priorities. This position offers an opportunity to collaborate with professionals supporting engineering, construction and infrastructure projects.

Key Responsibilities

• Provide administrative support to project managers, technical staff and leadership.
• Prepare, format, proofread and distribute correspondence, reports, presentations and other business documents.
• Coordinate meetings, appointments and calendars, including scheduling and meeting logistics.
• Maintain electronic files, project records and administrative documentation in accordance with established procedures.
• Assist with data entry, document tracking, spreadsheets and routine reporting.
• Respond to internal and external inquiries and direct communications to appropriate team members.
• Support the preparation and organization of project documentation, meeting materials and deliverables.
• Coordinate office supplies, equipment requests and other administrative needs.
• Assist with travel arrangements, expense reports and invoice processing, as needed.
• Collaborate with team members to support efficient administrative operations and timely completion of assignments.

Minimum Requirements

• High school diploma or equivalent and four (4) years of relevant administrative experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Experience providing administrative support in an engineering, construction, consulting or professional services environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Strong organizational and time management skills, with the ability to prioritize multiple assignments.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, maintaining records and preparing professional correspondence.
• Strong attention to detail and ability to work independently while supporting a collaborative team.
• Familiarity with electronic document management systems and administrative procedures.
• Additional Information

This position requires a hybrid work schedule, which includes in-office work in Houston, Texas. The selected candidate must be available to work in the Houston office on a scheduled basis.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.