Supply Chain Administrator

Benefits Package Comprehensive Medical/Vision/Rx – Dental/Ortho Coverage: JH Kelly pays 87.5% of total premiums. Paid Vacation and Holidays: Generous PTO model to support work-life balance. 401K: 50% company match on the first 6% of employee contributions. Life Insurance, AD&D, STD & LTD: Paid 100% by JH Kelly. Annual Performance Bonuses: Opportunity for additional compensation based on performance. Profit Sharing: Participate in JH Kelly’s profit-sharing program. Averaging 9% of total compensation over the past 10 years. Position Description JH Kelly is seeking a positive, detail-oriented, and organized S upply Chain Administrator plays a key role in supporting day-to-day supply chain transactions throughout the buying life cycle, including the confidential elements required for vendor setup, contract review, negotiation of terms and conditions, and maintenance of logs, master files, and required documentation. The position supports the buying team with procurement, order expediting, cost-control validation, department reporting, document control, vendor-file maintenance, order tracking, and responses to delivery and logistics questions. Here’s a deeper dive into what you’ll take on: Administrative Support & Office Coordination Coordinate calendars and meetings, prepare and maintain administrative documents, complete data entry, and organize electronic and physical filing systems. Ability to professionally receive and route telephone calls, visitors, correspondence, and internal requests while maintaining responsiveness, discretion, and appropriate follow-through. Working knowledge of records retention practices and the ability to maintain documents in accordance with company procedures, confidentiality requirements, and applicable retention schedules. Scribe meeting minutes, technical set-up as needed for staff and other meetings. Supply Chain, Purchasing & Expediting Support Support the Supply Chain Team to ensure they have the timely, sufficient, and accurate information required to place and expedite orders with suppliers. Provide support with issuing purchase orders to vendors ensuring accuracy and PO documentation completeness. Assist with completing quotes and review spreadsheet analysis. Communicate delivery of equipment, products, and materials to field, project management, and shops. Work closely with buyers, project management, other departments and external suppliers to ensure order accuracy and on-time deliveries. Assist with contacting suppliers for adjustments involving replacement or return of material or equipment due to non-conformance, defect, cancellation of order, or price variation. Help Accounts Payable resolve invoice and delivery discrepancies associated with purchase orders for materials, equipment, and services. Provide responsive, professional service to internal departments and external suppliers by acknowledging requests, communicating status, and following through on commitments. Document Control & Records Management Assist with document control, including Submittals and O&M Manuals as requested. Coordinate proactively with shop and field craft personnel to communicate supply chain information, address administrative needs, and support timely material and equipment delivery. Additional Duties Perform additional tasks as requested. Position Requirements What You Bring Experience: Minimum of one (1) year of experience in purchasing and/or supply chain capacity. Preferred: Experience with procurement procedures and best practices. Preferred: Experience with purchasing and contract laws, and regulations. Education: Relevant experience in office administration, purchasing, procurement, supply chain, inventory management, construction administration, or a related field required. Associate's or Bachelor's degree in Business, Supply Chain Management, Construction Management, Engineering, or a related field is preferred. Equivalent combinations of education, training, and professional experience will be considered. Skills: Experience using a material management platform to support purchasing, order tracking, expediting, and related supply chain transactions. Experience with Bluebeam, and other industry-standard programs. Above average proficiency in MS Office tools including Word, Excel, and Outlook. Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels of the organization, demonstrating adept phone and email etiquette. Exceptional organizational and time management skills, with the ability to manage multiple tasks, prioritizing effectively, and demonstrating self-motivation. Working knowledge of artificial intelligence tools and workflow automation, including the ability to use them responsibly to improve administrative efficiency, accuracy, and process consistency. Maintain strict confidentiality regarding sensitive information such as banking details, contract terms, and pricing agreements. Mindset : Professional who enjoys solving problems, helping teams succeed, and continuously learning new tools and processes. Committed to safety, quality, innovation, and collaboration. Willingness to work overtime when needed. Analytical skills involving the ability to visualize, articulate, and solve complex designs and concepts, for effective decision-making. Requirements: Employment is contingent upon successful completion of a background check, conducted in accordance with applicable laws and company policy. Physical Requirements This office-based role involves sitting at a computer for extended periods, with occasional standing, walking, bending, and lifting up to 20 pounds. Strong manual dexterity, hand-eye coordination, and clear communication skills are required. Reasonable accommodations are available. Equal Opportunity Employer JH Kelly is an Equal Opportunity Employer and is committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect. We recruit, hire, train, promote, and compensate employees based on qualifications, merit, and business needs without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants throughout the hiring process. If you require assistance or accommodation, please contact our Human Resources department. #J-18808-Ljbffr JH Kelly, LLC