Legal Secretary

About the Firm Mid‑sized international law firm that is very collaborative, where each person plays an integral role in serving its clients. About the Role As a member of a secretarial team, the legal secretary handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e‑mails, maintaining and updating client files and other tasks as assigned. The working hours are 9:30 a.m. to 5:30 p.m. Responsibilities Prepare, revise, format, and finalize a wide variety of legal documents Assist attorneys with a high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters Accurately enter attorney time into timekeeping system to meet daily deadlines Establish and maintain paper and electronic client and administrative files in compliance with current firm policies including email filing within iManage system Interact on a daily basis with the secretarial team and departments within the firm to facilitate highest possible legal support Prepare and submit expense reports Work closely with accounting department staff to prepare and manage a high volume of monthly client billings and receivables to meet client billing format and reporting requirements Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively Manage travel itineraries with assistance from the firm’s travel agency Arrange client and group meetings with calendar appointments and other hospitality arrangements Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other legal secretaries within the firm whenever necessary to meet firm and client needs Other duties as assigned About You Knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e‑filings and New York and Federal Court procedures Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Personable, professional, detailed‑oriented and a problem solver Able to prioritize tasks in a high‑pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Minimum of four (4) years of legal secretarial experience in a law firm environment working with multiple attorneys required Knowledge of and experience working in Securities Litigation and Enforcement preferred Knowledge of basics Bankruptcy Litigation preferred Position also requires the ability to work under pressure to meet strict deadlines Microsoft Office Suite and Adobe proficiency Compensation Range $70,000/yr. to $115,000/yr. Bonus Program Discretionary annual bonus program. Retirement Planning Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm‑paid life and disability benefits, and wellness programs to support your overall well‑being. Paid Time Off Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development Opportunities for continuous learning and career growth through firm‑provided training programs. EEO Statement Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. #J-18808-Ljbffr