Analyst I/II - Department of Finance (Administration)

Salary: $101,468.64 - $123,330.48 Annually
Location : San Jose
Job Type: Full-Time
Job Number: 202601592
DEPART: Finance
Opening Date: 06/01/2026
Closing Date: 6/5/2026 11:59 PM Pacific


Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at View phone number on click.appcast.io, 711 (TTY), or via email at View email address on click.appcast.io.

About the Department
The Finance Department is currently seeking to fill one (1) Analyst I/II vacancy in the Administration Division. If you are interested in this position, please apply.

The mission of the Finance Department is to manage, protect, and report on City of San José financial resources to enhance the City's financial condition for residents, businesses, and investors.

The Finance Department has five core divisions:

• Accounting
• Administration
• Debt & Treasury Management
• Purchasing & Risk Management
• Revenue Management

The Finance Department works in partnership with the departments of Human Resources, Information Technology, and Public Works as the City's Strategic Support City Service Area to effectively develop, manage, and safeguard City fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects. The Finance Department has a $27.4 million operating budget and 128 budgeted full-time equivalent (FTE) positions.

Position Duties
This position provides critical administrative, fiscal, budgetary, and technology procurement support for the Finance Department and requires extensive coordination with City departments and internal Finance divisions. In addition, this position serves as a key member of the Administration team by providing operational and administrative support to Finance Department staff and executive leadership.

Key responsibilities include

• Assist with department budget development, forecasting, monitoring, and analysis
• Prepare financial reports, expenditure reviews, reconciliations, and memoranda
• Coordinate and monitor contracts, requests for proposals (RFPs), and procurement activities
• Process and review fiscal transactions, including accounts payable, encumbrances, accruals, liquidations, and adjustments
• Oversee departmental accounts payable and accounts receivable functions
• Monitor labor distribution, revenues, appropriations, and budget adjustments
• Maintain and analyze financial systems and reporting data, including Hyperion and Citywide financial reports
• Support annual budget preparation, year-end activities, and fiscal reconciliations
• Manage Finance technology procurement activities, software licensing, and staff technology support
• Coordinate large technology purchases, employee onboarding, and mobile device management
• Administer financial system access, profiles, task assignments, and VIS code management
• Provide fiscal guidance and support related to appropriations, contracts, invoices, and budget processes
• Serve as liaison for technology-related issues and departmental software coordination
• Present budget and financial updates to department leadership and management staff
• Other Analyst duties, as needed.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications
Education and Experience

Analyst I
A Bachelor's Degree from an accredited college or university.

Analyst II
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.


Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.

Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Reliability- Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate.

Social Awareness- Demonstrates the ability to read or sense other people's emotions and how they influence the situation of interest or concern; demonstrates empathy and organizational awareness.


The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all of the following supplemental questions to be considered, or your application will be deemed incomplete and withheld from further consideration. Applicants who type "see resume" or similar responses will also be withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

For questions about the duties of this position or the selection process, please contact Michelle Harrison in the Finance Department at View phone number on click.appcast.io or via email at View email address on click.appcast.io
Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.


You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.


Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.


AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.
The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's for detailed information on coverage, cost, and dependent coverage.

For information on the City's Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services You will be able to view information based on different Sworn/Federated job classification.


In additional to the benefits above, there is an to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.
01


What is the highest level of education you have completed?

• High School Diploma or the equivalent (GED)
• College (1 to 29 semester units/ 1 to 44 quarter units)
• College (30 to 59 semester units/ 45 to 89 quarter units)
• College (60 to 89 semester units/ 90 to 134 quarter units)
• College (90 to 119 semester units/ 135 to 179 quarter units)
• College (120 or more semester units/ 180 or more quarter units)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree
• Other
• None of the above

02


The Analyst II position requires two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources. Please select the option which best describes the number of years of full-time (40 hours/week) experience you have in one or more of these areas:

• Fewer than 2 Years
• 2 Years or More

03


Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis,general administration or human resources may be substituted for the education requirement on a year for year basis. How many additional years (this is in addition to the two (2) years required to qualify) of full-time (40 hours/week) experience do you have in one or more of these areas?

• In addition to the two (2) years required to qualify, I have an additional two (2) or more years of full-time (40 hours/week) experience in one or more areas such as budget, finance, grant administration, organizational analysis, general administration, or human resources.
• N/A - I qualify based on possession of a bachelor's degree.

04


Describe your experience developing, monitoring, and reporting on operating budgets, please describe your experience and role including the size and complexity of the budget you managed, and an example of an accomplishment or process improvement you achieved.
05


Describe your experience coordinating administrative processes, contracts, procurements, or financial transactions while managing multiple priorities and deadlines.
06


Describe your experience using Microsoft Word and Microsoft Excel. In your response, please include the following for each application: 1. Experience level please only use "none", "training only", "familiar", "proficient", and "expert"2. Specific example(s) of how you used the application. 3. The organization(s) where you gained this experience.
Required Question