Payroll Coordinator

Payroll Coordinator

The Ankeny Community School District (CSD) is renowned for its excellence across academics, athletics, the arts, and various activities. Situated in central Iowa, just 6 miles from Des Moines, Ankeny CSD caters to over 12,800 students from preschool through 12th grade, making it the 7th largest district in the state. With a strong reputation for its commitment to student success and a competitive salary and benefits package, Ankeny CSD is a standout choice for both educators and families seeking a high-quality educational environment.

The Payroll Coordinator supports accurate and timely processing of payroll for all district employees. This position performs routine payroll tasks, maintains payroll records, assists in payroll reporting, and provides customer service to employees regarding compensation, benefits deductions, and timekeeping. The role ensures payroll practices follow established procedures and applicable regulations.

Job Title: Payroll Coordinator

Salary Grade: Grade 8

Contract: 12-mo /261 day Employment Agreement

Reports To: Payroll Supervisor

Wage/Hour Status: Non-exempt

Minimum Qualifications:

• Education: Associates in accounting, business or related field.
• Bachelor's degree in accounting, finance, or business administration; preferred.
• Experience: Minimum of two years of experience processing payroll using an automated system.
• Two or more years of experience in a public school business office, preferred.
• Experience with school business processing software.
• Experience using EFinancePlus, PowerSchool, TimeClock Plus, and/or Frontline, preferred.
• Demonstrated excellence in communication, both oral and written.
• Excellent understanding of payroll fundamentals and principles.
• Proficiency in Microsoft Office and Google Applications.
• Proficiency in payroll processing, benefits administration, and payroll reporting.
• Understanding of state and federal regulations as related to payroll processing.

Essential Functions:

• Assists with payroll processing and ensures payroll is accurate and in compliance with union contracts, policies, and legal requirements.
• Maintains accurate payroll and compensation records in the HR/payroll system.
• Provides professional customer service for payroll-related inquiries.
• Prepares payroll-related tax forms on a monthly, quarterly, and annual basis for review by the payroll supervisor.
• Under direction, ensures accurate deductions for benefits, taxes, retirement contributions, and garnishments.
• Assists with preparing and posting payroll-related journal entries, including substitute costs and payroll reclassifications.
• Supports resolution of payroll discrepancies, including direct deposit issues, over/under payments, and deductions.
• Assist with the preparation of payroll tax filings and reports, including federal, state, and local taxes, for review by the payroll manager.
• Support accurate payroll coding for grant-funded and state-categorically funded positions in collaboration with the payroll manager.
• Compile payroll data to support audits, budget planning, and year-end reporting.
• Helps maintain the District's electronic timekeeping system, including basic troubleshooting.
• Compiles payroll data and generates reports as requested using Cognos.
• Collaborates with Human Resources and Finance teams to ensure accurate employee and compensation information.
• Supports benefits enrollment by verifying appropriate payroll deductions.
• Assists the Finance Department by providing payroll data for reconciliation and budgeting.
• Supports the payroll manager in implementing payroll software upgrades.

Other Functions:

• Participate in training programs for payroll procedures and system enhancements.
• Take initiative and work independently with minimal supervision.
• Maintain integrity and confidentiality in all aspects of the role.
• Collaborate effectively with colleagues, district staff, and others on team-based tasks.
• Interact respectfully and professionally with staff, students, and visitors.
• Follow all safety protocols and policies outlined by the Ankeny Community School District.
• Support the district's goals and objectives, ensuring adherence to district policies.
• Demonstrate regular and consistent attendance to support the smooth operation of district functions.
• Perform all duties in a safe manner, prioritizing the safety of oneself and others.
• Respond to emergencies promptly, addressing immediate safety concerns and coordinating with the appropriate personnel as needed.
• Complete additional tasks as required to ensure the efficient operation of the work unit.
• Performs additional duties as assigned.

Working Environment:

Mental Demands/Physical Demands/Environmental Factors: The usual and customary methods of performing the position functions require the following physical demands: lifting, carrying, pushing, pulling, climbing, reaching, driving, standing and walking. Working conditions may include extreme temperatures and humidity. Hazards may include exposure to communicable diseases. This position requires one to maintain emotional control under stress.

Terms of Employment: Work year established by the District; Salary according to schedule adopted annually.

Clearances: Background Clearance

Evaluation: Job performance will be evaluated annually, as per district policies and procedures

The Ankeny Community School District is an Equal Employment Opportunity (EEO) Employer.