Fiscal Clerk (5699)

Fiscal Clerk

Administrative Assistant

Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Fiscal Clerk located in Philadelphia, PA. The successful candidate will have a solid background in program analysis, data evaluation, and operational support to enhance performance and drive informed decision-making. The Fiscal Clerk will perform a wide range of administrative, office and professional support activities.

Position Responsibilities:

• Provides oversight and administrative support in the planning, execution, analysis, and tracking of resources.
• Develop plans including budgets allocations and schedules to meet various operational project requirements for the assigned portion of a program.
• Conducts in-depth analysis of a wide variety of sources, studies and/or audits as established/planned in the program requirements.
• Participates in establishing and defining program plan requirements.
• Coordinates interdepartmental development of program plans and interfaces with other sections and offices.
• Evaluates, monitors, and reports performance against plans to ensure guidelines meet appropriate procedures and policies.
• Provide logistical support for conference planning and outreach.
• Provide comprehensive administrative support, including scheduling meetings, managing office activities, coordinating travel, and handling logistics.
• Answer, screen, and route phone calls; receive and direct visitors and clients.
• Draft, prepare, and edit correspondence, reports, memos, emails, and other documents.
• Maintain and audit both hard copy and electronic filing systems, scan documents into digital case files.
• Perform data entry and ensure accuracy and consistency across all databases and reports.
• Conduct research and develop spreadsheets, tracking systems, and presentations for management use.
• Provide investigative follow-up and support using designated tools.
• Support financial tracking activities and assist in budget planning and resource allocation.
• Provide technical and administrative guidance to staff members.
• Conduct data analysis, prepare reports, and make recommendations to enhance the effectiveness and efficiency of programs.
• Review and verify reports for accuracy; reconcile inconsistencies in tracking systems and files.
• Perform other related administrative duties as assigned
• Managing, coordinating, and controlling Diversion Control Fee Account (DCFA) funded accountable and non-accountable property and/or equipment for the Diversion Control Program (DCP) inventory management program.
• Developing, conducting, and implementing organizational procedures required to maintain a comprehensive equipment control program.
• Researching and implementing new and improved methods and procedures for addressing areas of acquisition, storage, inventory, issuance, repair, and placement of supplies.
• Coordinate property acquisition, storage, inventory, issuance, repair, and final disposition.
• Maintain accurate property records, including serialized items, property books, and hand receipts, utilizing specialized software and databases.
• Ensure all property management issues are resolved prior to closeout actions.
• Plan and oversee property management activities for assigned contractors.
• Identifying and analyzing issues, gathering information, and developing recommendations to improve, enhance or advance the effectiveness and efficiency of operations in support of the DCP initiatives.

Position Requirements:

• Minimum of a bachelor's degree or equivalent.
• Must have 4 years of relevant experience.

Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment. Skills:

• Experience with Microsoft Teams and SharePoint management and computer software programs.
• Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Possess knowledge of applying analytic methodologies and principles to address program needs.

Security Requirements: Security Clearance Level: Public Trust

• Background Check
• Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
• Must be a US Citizen with the ability to obtain a US Government security clearance.
• Successful Pass of Ocean Bay, LLC. Background Investigation Drug Screening and Credit Check.

Position Location: Philadelphia, PA Anticipated Salary Range: $60,000 - $65,000