Administrative Assistant

Job Description

Job Description

What We're Looking For

The ideal candidate is someone who is extremely organized, responsible, detail-oriented, adaptable, and comfortable taking ownership of projects.

You should be able to manage several projects simultaneously without needing constant supervision or reminders. Because this is a growing and evolving position, the successful candidate must also be comfortable adapting to changing priorities and taking on new responsibilities when needed.

Required Qualifications

• Minimum of 3+ years of professional experience in administration, operations, logistics, bookkeeping, event coordination, executive assistance, or a related role.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects, priorities, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Experience working with expenses, invoices, payments, receipts, and financial documentation.
• Proficiency with Microsoft Excel and/or Google Sheets.
• Ability to create and maintain spreadsheets, checklists, schedules, reports, and organized records.
• Strong problem-solving and follow-through skills.
• Ability to work independently and take ownership of assigned responsibilities.
• Comfortable communicating professionally with vendors, venues, employees, and business partners.
• Willingness to assist hands-on with trade show packing, preparation, and logistics.
• Ability to work collaboratively across multiple departments.
• Flexibility and willingness to take on additional responsibilities and special projects as business needs evolve.

Preferred Qualifications

• Previous experience coordinating trade shows, conferences, corporate events, or similar events.
• Experience with bookkeeping, expense tracking, or financial administration.
• Experience coordinating freight, shipments, inventory, or event logistics.
• Experience supporting senior management or business owners.
• Experience working in a fast-paced small or growing business environment.