Management and Program Assistant

Job TitleHelpDutiesApplies experience and advanced knowledge to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities. Specialized assignments include the following:Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.)Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidanceMaintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee statusCollects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirementsModifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycleInitiates or reviews procurement requests for equipment and other items as neededEnsures justification of requested items meet criteria for expendituresEnsures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelinesPerforms time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differencesUtilizes travel system to initiate, complete, review and validate travel authorizations and vouchers to ensure compliance with governing guidelinesEnsures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitorsAccomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher-level professionalCollects program information from FAA personnel and enters it into information systemsTracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper formReconciles data, validates transactions, and identifies and resolves discrepanciesDemonstrates considerable independence in planning time, and coordinates only as needed with a manager or more experienced employee to prioritize assignments and use assigned resourcesEstablished policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approach(es) or to recommend new approachesResolves most problems and work issues without the assistance of a manager or more experienced employeeIdentifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutionsProvides guidance to lower-level support staff members for handling routine problems and issuesWork is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities