AWI Operations and Engagement Coordinator

Position: Operations and Engagement Coordinator
Status: Regular Full-time Exempt
Department: Adirondack Watershed Institute (AWI)
Reports to: Executive Director

Description:
The Operations and Engagement Coordinator provides administrative operational and
communications support to the Adirondack Watershed Institute (AWI). This position helps
ensure efficient day-to-day operations while supporting organizational communications
outreach and engagement efforts. The role is responsible for maintaining organizational systems
and records coordinating communications and development efforts coordinating internal and
external events and assisting with the production of publications reports digital content and
marketing materials that advance AWIs mission.

Duties & Responsibilities:

• Track and maintain organization-wide performance metrics data reporting systems and administrative records.
• Manage organizational contact databases mailing lists donor records and general correspondence.
• Establish and maintain grant writing fundraising and reporting calendars assisting with grant proposals and serving as a liaison to the colleges grant office.
• Coordinate office operations including purchasing inventory management vendor and facility relationships filing systems and administrative procedures.
• Coordinate scheduling and logistics for internal and external meetings events workshops and organizational activities including calendars materials registrations and follow-up communications.
• Assist with development and implementation of AWIs communications plans calendars and outreach strategies.
• Create schedule and manage content across social media email marketing newsletters websites blogs and other communications platforms.
• Draft edit format and design reports publications presentations newsletters promotional materials and other organizational communications.
• Maintain and update website content digital resources and communications materials to ensure accuracy and consistency.
• Represent AWI as needed at campus community and other public-facing events including staffing information tables.
• Coordinate and organize AWIs collection of program updates stories photos and impact metrics to support communications fundraising grant reporting annual reporting and other organizational reporting needs.
• Provide administrative and operational support to AWI leadership and staff including project coordination and special initiatives.
• Perform other duties as assigned by the Executive Director.

Qualifications:

• Associates degree or equivalent coursework in communications marketing public relations business administration environmental studies or a related field; or equivalent combination of education and experience.
• One to three years of experience in administrative support communications marketing office management grant writing fundraising and/or related work.
• Strong computer proficiency including Microsoft Office Suite Google Workspace and Dropbox.
• Experience managing social media platforms and creating digital communications content.
• Strong written verbal organizational and interpersonal communication skills.
• Excellent attention to detail and ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively in a team environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work with a broad range of diverse individuals and groups to form a safe welcoming and inclusive team and community.
• Occasional evening or weekend work may be required for events or special projects.

Preferred:

• Bachelors degree in communications marketing public relations business administration environmental science or a related field.
• Experience with graphic design platforms.
• Experience with website content management systems.
• Experience with email marketing software.
• Familiarity with nonprofit and environmental organizations.
• Experience with database management.
• Experience with fundraising activities including grant writing and reporting.

Physical Requirements:
Environmental Conditions

• Work is consistently performed in an indoor office setting with normal temperature
• ranges for the season.
• Traditional noise of a busy office setting can be expected.
• Working spaces may be crowded based on traffic and space configuration.

Lifting and Carrying

• Ability to regularly lift up to10 lbs.
• Frequent lifting and carrying of light to moderate office equipment (laptop or meeting
• materials) weight items.

Mobility

• Prolonged sitting majority of the workday to complete responsibilities.
• Ability to bend stoop and kneel to pick up items as necessary.
• Ability to travel throughout campus to engage in meetings and/or presentations.

Dexterity and Hand-Eye Coordination

• Manual dexterity for handling small office-related objects.
• Fine motor skills for work performed on laptop.

Sensory Requirements

• Good vision including color vision if required with corrective lenses as necessary.
• Good hearing with assistive devices as necessary.

Paul Smiths College is an equal opportunity employer. Position descriptions are created that
focus on essential functions using inclusive language and avoid unnecessary or discriminatory
requirements.

Required Experience:

IC