Asset Coordinator

Job Description

Job Description

JOB TITLE: Asset Coordinator 

JOB LOCATION: Varies 

REPORTS TO:  Office Manager 

FLSA STATUS: Non-Exempt 

The Asset Coordinator plays a central role in auction operations. They accurately document auction items to prepare for sale and work on-site after the sale to ensure both sellers and buyers have a positive experience. 

QUALIFICATIONS 

High school diploma or equivalent 

Knowledge of farm/heavy equipment is helpful 

Possess and maintain a valid driver’s license required. Position includes operation of company vehicles; applicants must meet company driving and insurance eligibility requirements.   

PRIMARY DUTIES 

Organize and tag items for auction 

Move heavy equipment or vehicles as needed during the cataloging process 

Take photos and upload to the auction management website 

Create accurate and detailed descriptions of auction items 

Leverage AI-assisted tools to identify items, generate accurate descriptions, and validate make, model, year, VIN, and condition where applicable 

Occasionally travel as part of a team to off-site auction locations for cataloging and pick-ups, including overnight stays 

Help customers locate their purchases 

Safely utilize heavy equipment (Skid Steer, telehandler, front end loader, etc.) to assist in safely loading and unloading of auction items during pick-up and drop off 

Act as cashier at off-site pick-up 

Be visible during open houses, providing service to customers as needed 

Other duties as required and assigned 

SKILLS 

Attention to detail 

Proficient with modern technology and AI-assisted tools (image recognition, asset identification, automated cataloging) to accurately identify, describe, and value assets 

Written communication 

Multi-tasking 

Customer service 

Time management 

PHYSICAL ENVIRONMENT 

Regularly outdoors in all weather conditions 

Occasional travel to off-site auction locations 

Regular walking, standing, stooping, climbing and crouching for long periods of time 

Must be able to lift 30+ pounds 

Work near moving mechanical parts, loud noise, explosives, and hazardous materials