Cash Applications Associate

Cash Applications Specialist

Location: Easton, PA (onsite) Department: Finance / Accounting Schedule: MondayFriday, 8:00 AM 4:30 PM

Join a team where accuracy, integrity, and teamwork truly matter. We're looking for a detail-driven Cash Applications Specialist who takes pride in ensuring financial data is clean, accurate, and reliable. If you enjoy solving problems, staying organized, and supporting a business's financial heartbeat, this role could be a perfect fit.

About the Role

As a Cash Applications Specialist, you'll be responsible for receiving and applying customer payments with precision and efficiency. Your work ensures our financial records remain accurate and up-to-date, supporting both internal teams and our customers. This position plays a key role in our daily cash flow and overall accounting operations.

What You'll Do

Payment Processing

• Accurately process customer payments including cash, checks, credit cards, ACH, and wire transfers.
• Batch mail check payments via Excel and prepare deposits.
• Scan check payments using remote deposit tools.

Reconciliation & Reporting

• Reconcile daily cash sheets with all processed payments.
• Compile and deliver data for audits as needed.
• Post end-of-month General Ledger entries.

Customer & Internal Support

• Partner with the collections team to resolve payment discrepancies.
• Respond to internal and customer inquiries regarding payment applications.

Special Projects & Additional Duties

• Process billback auto-deductions.
• Assist with other accounting or administrative tasks as assigned.

What You Bring

Core Strengths

• Precision & Accuracy
• Integrity & Reliability
• Customer Focus
• Team Collaboration
• Problem-Solving Ability

Technical Skills

• Intermediate proficiency in Excel and Adobe.
• Experience with web-based programs; familiarity with INFOR Cash Applications Module is a plus.
• Understanding of ACH, wire payments, reconciliations, and financial documentation.

Requirements

• High school diploma or GED required; Associate degree preferred.
• Minimum of 1 year of experience in an office environment (finance background preferred).
• Strong computer skills, including intermediate Excel.
• Ability to work accurately under tight deadlines in a fast-paced environment.
• Knowledge of ACH transfers, incoming wires, and related financial processes.

Why You'll Love Working Here

• Supportive and collaborative team culture.
• Opportunities to develop and grow your skills in financial operations.
• A meaningful role where your attention to detail has a real business impact.

Phillips Pet Food & Supplies is a leading national distributor of pet food and pet supplies, proudly serving the pet specialty industry since 1938. What began as a single family-owned feed store has grown into a major distribution network with 10+ strategically located distribution centers across the United States, supporting independent pet retailers, groomers, veterinarians, farm & feed stores, aquatic shops, and humane organizations.

Headquartered in Easton, Pennsylvania, Phillips provides a broad portfolio of products ranging from premium pet foods and treats to grooming, wellness, and specialty supplies. With over 1,000 employees and annual revenues exceeding $500 million, Phillips is recognized as a key player in the pet products distribution industry.

Phillips is committed to building the industry's leading distribution platforminvesting in technology, logistics, and customer support to help retailers and manufacturers succeed in a rapidly evolving market. With a dedicated sales force, advanced supply-chain capabilities, and a focus on operational excellence, Phillips continues to deliver dependable service, strong partnerships, and a people-first culture that has defined the company for more than 85 years

Phillips Pet Food & Supplies