Secretary III

Job Description

Job Description

Department:
Administration

Schedule/Status:
8am-500pm; Full Time

Standard Hours/Week:
40

General Description:
The Secretary III reports to the Executive Office Manager, and provides high-level administrative assistance and secretarial services requiring advanced knowledge and experience in performing functions involving discretion and confidentiality. Strong interpersonal and organizational skills and proficient in Microsoft Word, Outlook, Excel, PowerPoint. Superior customer service skills are also keys to success in this position. The position shall exemplify the desired Culture of Choice and philosophies of Parrish Healthcare.

Key Responsibilities

• Answers, evaluates, and appropriately responds to phone calls, visits, and other inquiries.
• Coordinates and maintains the Executive's calendar for meetings and appointments to provide optimal utilization of the executive's time.
• Maintains all communications for the Executive and related functional areas including written correspondence and telephone contacts.
• Attends a variety of meetings and transcribes minutes as needed; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.
• Maintains invoice process including receiving, validating, filing and processing invoices for payment; assist with trouble shooting on invoices and helps prepare monthly expense reports.
• Assists the assigned Executive(s) and department with developing presentations, reports, memos, letters, correspondence.
• Assists with managing project assignments as needed.
• Makes travel arrangements for executive.
• Manage contracts for executives functional area(s) of responsibility.
• Responsible for the preparation of reports as directed
• May be required to provide lunch and /or shift coverage for the front desk.
• Responsible for confidential and time sensitive information.
• Performs other duties as assigned.
• Knows fire, disaster and safety procedures and regulations as it pertains to the work area

Requirements:
Formal Education

• High School/GED required. AA or Vocational degree preferred.

Work Experience

• >5 years relevant experience; 3+ senior administrative experience of Directors or above;

Licenses, Certifications

• Professional Administrative Assistant Certification a plus