Receiver & Inventory Keeper

The Receiver & Inventory Keeper is responsible for accurately receiving, inspecting, documenting, issuing, and distributing incoming materials and products. This position ensures deliveries match purchase orders and company quality standards, maintains accurate ERP (M1) and receiving records, maintains physical inventory cards at storage locations, replenishes departmental two-bin Kanban systems, safely unloads and stores materials, and communicates receiving and inventory issues promptly. The Receiver & Inventory Keeper plays a vital role in physical inventory accuracy, production flow, warehouse organization, safety, and service to internal departments.

ESSENTIAL FUNCTIONS & COMPETENCIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RECEIVING & INSPECTION

Responsible for a 100% receiving accuracy goal and completing data entry for all deliveries. Review ordered quantities, count received units, and identify and reconcile differences. Count, weigh, and measure deliveries as needed when receiving goods. Receive and verify deliveries and stock or deliver products to their assigned department locations. Ensure received parts meet company quality standards. When damaged goods are identified, immediately document and photograph the damage and report it to the Procurement Manager and the department supervisor who ordered the material. Note damaged freight on the bill of lading before the driver leaves the dock.

KANBAN REPLENISHMENT & MATERIAL ISSUANCE

Receive parts request signals/cards from production departments to replenish two-bin Kanban systems. Retrieve exact requested quantities from designated storage locations and issue them to the requesting department. Record issued quantities on physical bin inventory cards in the “Out” column immediately upon stock removal.

DOCUMENTATION & INVENTORY CONTROL

Enter receiving information into M1 (ERP system) and account for overages, shortages, and damaged material compared with the purchase order. Verify and file all inbound shipping documentation, including bills of lading, packing lists, transfer orders, and related records. Record all incoming stock on physical inventory cards in the “In” column at respective storage locations. Maintain accurate physical inventory balances on inventory cards based on receipts (“In”) and issues (“Out”). Regularly monitor physical inventory levels and identify items approaching their designated reorder points. Initiate the purchasing/reordering process with Procurement for items approaching reorder points to prevent production stockouts. Prepare for and conduct regular cycle counts and physical inventory counts. Handle returns and RMAs in accordance with company procedures.

MATERIAL HANDLING & STORAGE

Safely navigate the warehouse using a pallet jack and/or forklift to deliver parts to departments. Unload box trucks, tractor trailers, and other delivery vehicles safely and efficiently. Receive, label, and properly store cans, equipment, and other incoming materials. Receive pallets of sheet metal and verify correct quantities and dimensions using calipers or other appropriate measuring tools. Receive rolls of batt wrap and store them properly. Maintain orderly storage locations and ensure materials are placed in assigned areas.

COMMUNICATION & COORDINATION

Work closely with the Procurement Manager, Shipping, Production, and all other departments. Notify Production when critical or hot material arrives. Coordinate scheduled deliveries and dock appointments. Flag recurring vendor issues, including late, short, or damaged shipments, to Purchasing. Communicate receiving discrepancies, inventory balance variances, and quality concerns promptly.

SAFETY & HOUSEKEEPING

Adhere to all company safety policies and warehouse operating procedures and identify opportunities for improvement to the Department Supervisor and other departments, as appropriate. Keep parts, receiving areas, and the warehouse orderly and clean. Keep the yard around shipping and receiving dock doors clean and organized. Keep the receiving yard and dock organized and free of trip hazards and obstructions. Work safely in hot and cold weather and in dry and wet environments. Perform other duties as assigned.

COMPETENCIES

Attention to detail and accuracy in physical counting and manual bin-log tracking. Understanding or familiarity with Two-Bin Kanban replenishment principles. Organization and time management. Reliability and consistent on-time attendance. Safety awareness. Inventory control and documentation accuracy. Teamwork and collaboration. Self-motivation and ability to work with minimal supervision. Problem-solving and initiative.

REQUIRED EDUCATION AND EXPERIENCE

High school diploma or GED required; Associate’s or Bachelor’s degree preferred. Experience using computers and applications such as Microsoft Word, Excel, Outlook, and ERP systems. Ability to accurately count, weigh, measure, add/subtract inventory entries, and verify incoming materials. Ability to safely operate or learn to operate a pallet jack and forklift. Ability to work overtime when requested. Ability to perform physical warehouse work, including unloading deliveries and moving materials.

PREFERRED KNOWLEDGE / EXPERIENCE

Previous warehouse, receiving, shipping, manufacturing, or inventory control experience. Experience with two-bin Kanban systems or manual inventory card logging. Experience with M1 or a similar ERP system. Forklift certification or willingness to obtain certification. Experience reading bills of lading, packing lists, purchase orders, and transfer orders. Experience using calipers or other measuring tools.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT SUCCESS LOOKS LIKE

Within the first year, this employee is expected to: Consistently achieve a high level of receiving accuracy and timely ERP entry. Maintain precise alignment across physical inventory stock, physical bin card records (“In”/”Out”), and M1 ERP balances. Promptly issue parts for departmental two-bin Kanban replenishment without production delays. Proactively monitor stock reorder thresholds and initiate purchasing requests before stockouts occur. Safely unload delivery vehicles and operate material-handling equipment. Keep receiving, dock, yard, and warehouse areas clean, organized, and free of hazards. Execute regular cycle counts to audit and resolve inventory variances promptly. #J-18808-Ljbffr CHUTES International