Office Manager & Events Coordinator

Office Manager & Events Coordinator

AIA Las Vegas, the Las Vegas Chapter of the American Institute of Architects, was established in 1956 and represents over 400 Architect, Associate, Emeritus, and Allied members. The chapter is known for its strong reputation in professional leadership and bold architectural design within the Las Vegas community and beyond. It provides a collaborative environment that supports excellence in the built environment, professional development, and advocacy for the architectural profession. Members engage in educational programs, networking events, and community initiatives that advance design quality and industry standards.

The Part-Time (32 hours/week) Office Manager & Events Coordinator at AIA Las Vegas and AIA Nevada plays a vital role in supporting the daily administrative functions of the chapter office and assisting in the execution of engaging events for the architecture and design community. Reporting directly to the Director of Membership & Events, this individual ensures smooth day-to-day operations, provides excellent member service, and offers essential logistical support for all chapter programs and marquee events.

Office Management & Administration

• Perform a range of administrative tasks including answering phones, filing, managing inventory, archiving materials, and coordinating with vendors to ensure the smooth operation of the organization's day-to-day activities. • Serve as the first point of contact for the office, maintaining a welcoming environment for members, volunteers, and the public. • Assist in maintaining membership records, updating contact information, and onboarding new members. • Provide general administrative support to the Director of Membership & Events and the Executive Director as required to advance strategic initiatives.

Event Coordination

• Support the Director of Membership & Events in the meticulous planning and execution of major chapter events, continuing education sessions, and networking mixers. • Assist with event logistics, including registration tracking, preparing name badges, organizing day-of materials, and providing on-site event management to ensure a polished experience. • Help coordinate with venues, vendors, and sponsors prior to and during events to ensure seamless execution. • Collaborate with the Director to implement communication strategies that keep members informed about upcoming events and opportunities.

• Associate degree in business administration, communications, hospitality, or a related field. • Consideration given to relevant work experience in lieu of formal education. • 1-3 years of relevant experience, preferably within a nonprofit setting, demonstrating strong capabilities in event planning and operations management. • Excellent communication and organizational skills, with a proven track record of managing multiple priorities effectively. • Proficiency in Microsoft Office Suite, Canva, and website management tools. • Experienced in collaborating with volunteers, board members, and diverse stakeholder groups. • Familiarity with the architecture and construction industry preferred but not mandatory.

The position may require sitting or standing for extended periods, lifting objects up to 50 pounds, and occasional weekend and evening work, reflecting the dynamic nature of the role.

AIA Las Vegas and AIA Nevada are equal-opportunity employers and prohibit discrimination based on race, color, religion, sex, national origin, age, disability, or any other legally protected status.