Children's Choir's Director

Job Description

Job Description

The Office Administrators keep offices running smoothly by fulfilling clerical, administrative and financial responsibilities.

• Overseeing daily office operations to ensure efficiency and organization
• Maintain church calendar to include staff and room reservation/usage
• Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
• Greeting visitors and directing them to offices and meeting rooms
• Ensure financial disbursements are timely, proper and recorded in accounting records segmented by fund type
• Process payroll for all church employees
• Prepare and distribute quarterly and year end contribution statements for church members
• Coordinate altar and holiday flower orders and deliveries
• Prepare weekly Sunday church program and email communication of church happenings
• Manage and maintain church website and social media accounts (Facebook, Instagram, etc)
• Managing internet, phone & copy machine accounts and maintain relationship with IT support company
• Collaborate with staff to design and produce marketing material (posters, flyers, email) for upcoming events
• Creating and updating databases and records for financial information, personnel records, member management records and other data
• Ordering office supplies
• Preparing reports, spreadsheets and presentations
• Assisting with onboarding new employees and coordinating HR-related tasks
• Recruit and train volunteer office assistance as needed