HR Generalist / Payroll Specialist / Executive Assistant

Job Description

Job Description

Department: Human Resources
Reports To: HR Supervisor
Location: Cincinnati, OH
Status: Full-Time, Exempt
Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Position Summary

ISENMANN is seeking a highly organized, detail-oriented professional to serve in a hybrid role supporting Human Resources, Payroll Administration, and Executive Leadership. This position plays a critical role in maintaining employee records, supporting payroll processes, ensuring compliance with HR programs, coordinating executive administrative activities, and serving as a key resource for employees and management.

The ideal candidate will be comfortable balancing administrative responsibilities with confidential HR and payroll functions while providing professional support to company leadership.

Essential Responsibilities

Human Resources Administration

• Maintain and organize electronic and physical employee personnel files.
• Conduct regular I-9 audits and ensure compliance with employment eligibility verification requirements.
• Coordinate onboarding activities, including:
• • Criminal background checks
  • Drug screening administration
  • New hire paperwork completion
  • Building access setup
  • Cloverleaf and other system onboarding
• Manage employee records and HRIS data integrity.
• Update employee email distribution lists and organizational directories.
• Prepare and maintain reports within UKG and other HR systems.
• Support performance review administration and reporting.
• Coordinate and track employee cyber security awareness training.
• Assist with employee communications and content displayed on company breakroom TVs.
• Support recruiting activities, including candidate communication, interview scheduling, and onboarding.
• Assist with preparation of HR compliance reports including EEO-1, VETS, and other government reporting requirements.
• Maintain and update job descriptions, policies, and HR documentation.
• Support employee relations, benefits administration, and general HR operations.

Payroll Administration

• Organize and maintain payroll documentation and supporting records.
• Assist with weekly payroll processing and audits to ensure accurate employee data and timekeeping records.
• Review time and attendance information and identify discrepancies for correction.
• Coordinate payroll-related documentation with Finance and Human Resources.
• Process and reconcile staffing agency invoices.
• Maintain payroll files and ensure document retention compliance.
• Assist with compensation reporting, wage analysis, and payroll audits.
• Support annual compensation reviews and budget preparation.
• Maintain confidentiality of payroll and compensation information.
• Benefits, Insurance & Compliance
• Assist with company insurance administration and claims coordination.
• Track and maintain Motor Vehicle Record (MVR) programs for employees, including California-specific compliance requirements.
• Coordinate employee eligibility documentation for benefits and insurance programs.
• Support open enrollment activities and benefit communications.
• Assist with workers' compensation, unemployment, and other employment-related claims processes.
• Maintain compliance records and required employee certifications.

Executive Assistant Responsibilities

• Provide administrative support to executive leadership and management team.
• Coordinate executive calendars, meetings, and travel arrangements.
• Schedule internal and external meetings, appointments, and conference calls.
• Prepare meeting agendas, presentations, correspondence, and reports.
• Take meeting notes and track follow-up action items.
• Coordinate company events, all-hands meetings, training sessions, and leadership meetings.
• Manage confidential business documents and executive communications.
• Assist with preparation of leadership reports, dashboards, and presentations.
• Coordinate visitor logistics, vendor meetings, and executive travel itineraries.
• Support special projects and strategic initiatives as assigned.
• Maintain executive files and organizational records.
• Serve as a professional point of contact for employees, vendors, customers, and external business partners.

Qualifications

Education & Experience

• Bachelor's degree in Human Resources, Business Administration, Accounting, or related field preferred; equivalent combination of education and experience will be considered.
• Minimum 3-5 years of experience in Human Resources, Payroll Administration, Executive Administration, or a related role.
• Experience with HRIS systems required.
• Payroll processing experience required, UKG experience strongly preferred.
• Manufacturing industry experience is a plus.

Knowledge, Skills & Abilities

• Strong understanding of HR practices, payroll administration, and employee records management.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Experience creating reports and analyzing HR and payroll data.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong customer service mindset and professional demeanor.

Physical & Other Requirements

• Ability to sit, stand, and use office equipment for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to successfully complete a post-offer, pre-employment drug screen and criminal background check.

Key Success Factors

• Exceptional attention to detail and accuracy.
• High level of integrity and confidentiality.
• Strong follow-through and ownership of assigned responsibilities.
• Ability to effectively support both employees and leadership.
• Proactive approach to problem solving and process improvement.
• Professionalism when handling sensitive employee and business matters.

TEMA ISENMANN has been a leading manufacturer of American-made polyurethane screening products for over 30 years, providing innovative solutions to the mining and aggregate industries. Our patented WS 2.10 Wear-Resistant Protection System offers no-bolt, no-glue, no-weld installation using powerful rare earth magnets—cutting downtime and maintenance costs.

All our systems are designed for simplicity, durability, and efficiency, resulting in lower costs per ton. As the official distributor of Multotec screen panels and screening systems, we offer a full range of complementary products, including polyurethane, rubber, wedgewire, hybrid panels, and trommel screens.

At TEMA ISENMANN, we also prioritize our people—creating a workplace that supports growth, well-being, and collaboration. When we “Think Yellow”, we drive success for our business and our team.

Company Description

TEMA ISENMANN has been a leading manufacturer of American-made polyurethane screening products for over 30 years, providing innovative solutions to the mining and aggregate industries. Our patented WS 2.10 Wear-Resistant Protection System offers no-bolt, no-glue, no-weld installation using powerful rare earth magnets—cutting downtime and maintenance costs.\r\n\r\nAll our systems are designed for simplicity, durability, and efficiency, resulting in lower costs per ton. As the official distributor of Multotec screen panels and screening systems, we offer a full range of complementary products, including polyurethane, rubber, wedgewire, hybrid panels, and trommel screens.\r\n\r\nAt TEMA ISENMANN, we also prioritize our people—creating a workplace that supports growth, well-being, and collaboration. When we “Think Yellow”, we drive success for our business and our team.