Senior Specialist, Events

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers. The Opportunity We are seeking a Senior Specialist, Events to join our Firm. This position will be based in our New York office. This role requires a regular on-site presence, with an expectation of daily office attendance during peak business periods. However, a hybrid schedule may be available during certain weeks, depending on workload and business needs. Plans and executes internal events across the full event lifecycle, from initial intake and concept development through onsite delivery and post-event wrap-up. Partner with internal stakeholders to define event objectives, audience, format, run of show, and logistical requirements. Manages a range of internal events varying in size and complexity, including offsite receptions, team meetings, training sessions, partner programs, and leadership conferences. Provide onsite event management support, troubleshoot issues in real time, and ensure a high-quality attendee experience. Serves as lead planner for smaller-scale events and as a key planning partner on more complex, high-profile leadership conferences and firmwide programs. Coordinates all event logistics, including venue research and selection, catering, audiovisual needs, transportation, rooming lists, registration, materials, and onsite staffing. Develop and maintain detailed project plans, timelines, and planning documents to ensure successful execution and alignment across stakeholders. Assists in the review of contracts for hotels, restaurants, and other related services for off-site events. Manages vendor relationships and coordinate with external partners to support seamless event delivery. Tracks event budgets, processes invoices, and monitors expenses to support cost-effective planning and adherence to budget parameters. Support attendee communications and event materials, including invitations, agendas, presentations, signage, briefing documents, and post-event follow-up. Collaborates with cross-functional teams, including administrative, communications, technology, facilities, and catering partners, to deliver well-executed internal programs. Conducts post-event evaluations, gathers feedback, and identifies opportunities to improve planning processes and attendee experience. Anticipates internal clients’ needs and is able to represent the Firm in handling concerns and escalations related to event services. Provides guidance in the resolution of problems. Develops, maintains, and utilizes event websites such as CVENT and EMS to support internal event scheduling and communications Ensures current knowledge of Firm policies and practices, current knowledge of industry trends, and continued professional development. Participates in the interviewing, selection, and training process. Recommends and implements changes and improvements in methods and procedures to higher level management. Coordinates and oversees department projects, day-to-day operations and long-range plans. Recommends guidelines and practices to promote efficiency, effectiveness, and elevated customer service in alignment with the Firm's expectations for its internal and external clients. Develops and communicates departmental guidelines and procedures. Ensures accurate and timely responses to requests for departmental services from internal clients Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with colleagues and leadership. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other related duties as assigned or as needed Qualifications Strong knowledge of event planning and execution Ability to manage multiple events and priorities simultaneously Strong project management, organization, and time management skills Excellent attention to detail and ability to manage complex logistics with accuracy Strong knowledge with Cvent is required Experience with other project management and event technology platforms is a plus Experience planning events within a law firm or professional services environment is a plus. Ability to work independently while also collaborating effectively as part of a broader team. Budget tracking and vendor management experience. Proficiency in Microsoft Office applications and event-related planning tools. Current knowledge of industry best practices, trends and techniques Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Demonstrates close attention to detail Excellent analytical, troubleshooting, organizational, and planning skills Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work and delegate effective Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Ability to use discretion and exercise independent and sound judgment Flexibility to travel Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including on weekends as needed Education And Experience Bachelor's degree Minimum of five years of events experience in a professional services environment Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. Salary Details $110,000 - $120,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at View phone number on click.appcast.io. Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage For further details, please visit: #J-18808-Ljbffr Skadden Arps