Onboarding Specialist

It’s fun to work in a company where people truly BELIEVE in what they’re doing! We’re committed to bringing passion and customer focus to the business. Pay: $26.00 per hour. Job Summary The Human Resources Onboarding Specialist is responsible for handling all steps necessary for bringing on a new hire after the individual has accepted the offer through the first day of work, including background checks, notifying candidate post clearance, processing pre-hire verifications, answering candidate questions, processing I‑9s and delivering New Hire Orientation upon arrival. This team member will provide daily updates to managers, candidates, and recruiters, and ensure proper onboarding and accurate flow of data. Benefits Hybrid work schedule, 4 days in office in Southlake TX required. Paid time off. 401K with match. Discounted tickets to various locations through View email address on click.appcast.io. Essential Functions Take a proactive approach with the entire onboarding process and suggest improvements where needed to ensure each candidate has an exceptional new‑hire experience. Draft and send out offer letters, perform all background and reference checks, collect all necessary new‑hire documentation, send out new‑hire paperwork, and conduct new‑hire orientations. Serve as liaison between hiring managers, operations team, and information technology team to ensure each new hire has system access, hardware, building access, and an appropriate welcome gift for their first day. Consistently communicate with all new hires and hiring managers to give a status update on the onboarding progress. Participate in other HR related projects. Provide backup support to the recruiting team as needed. Qualifications Knowledge and Skills Excellent written and verbal communication skills. Ability to multi‑task and rearrange priorities on short notice. Strong problem resolution, decision‑making, and escalation skills. Solid attention to detail, time management, and handling of confidential and sensitive information. Strong relationship building and presentation skills. Comfortable working in a team environment and independently. Proficiency in Excel, Word, and PowerPoint. Experience with HR tools & technology such as applicant tracking systems and/or HRIS modules is preferred. Education and Work Experience Bachelor’s degree required; HR‑related degree preferred. 2+ years of relevant work experience; experience in an HR onboarding role preferred. Physical Demands Occasional requirement to stand, walk, sit, use hands, reach, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and occasionally lifting a minimum of 40lbs of office or facilities equipment. Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Authorization Authorized to work in the U.S. Equal Employment Opportunity Employer Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job. #J-18808-Ljbffr Flagship Facility Services, Inc.