Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Chico, California in a contract-to-permanent capacity. This role is ideal for someone who can manage day-to-day payables with accuracy, maintain strong vendor relationships, and support efficient financial operations. The position focuses on invoice review, payment coordination, account reconciliation, and process support in a fast-paced accounting environment.

Responsibilities:
• Process a high volume of invoices by reviewing documentation, assigning correct account codes, and entering transactions accurately into the accounting system.
• Complete three-way matching by comparing purchase orders, receiving records, and vendor invoices before approving items for payment.
• Coordinate recurring payment cycles by preparing check runs, ACH transactions, wire transfers, and approved credit card payments.
• Maintain vendor files by updating tax forms, service agreements, and onboarding records while responding to billing questions and payment issues.
• Reconcile supplier statements, employee expense submissions, petty cash activity, and other payable-related records to ensure balances are accurate.
• Support month-end and year-end accounting activities, including 1099 preparation, statement review, and assistance with financial reporting needs.
• Monitor open obligations, identify available payment discounts, and take appropriate action on amendments, credits, or stop-payment requests when needed.
• Review spending activity and recommend opportunities to improve workflow efficiency, including the use of accounts payable automation tools.
• Communicate purchasing and payment procedures clearly to internal staff and raise concerns to management when exceptions or policy issues arise.• Experience working in accounts payable with responsibility for invoice entry, payment processing, and vendor support.
• Knowledge of account coding, invoice verification, and three-way match procedures.
• Proficiency with ACH payments, check runs, and other standard disbursement methods.
• Hands-on experience with QuickBooks Online, QuickBooks Enterprise, or QuickBooks Desktop.
• Strong Microsoft Excel skills for reconciliation, tracking, and reporting tasks.
• Ability to manage multiple priorities, maintain accuracy, and meet deadlines in a high-volume environment.
• Familiarity with vendor record maintenance, tax documentation, and expense report review.
• Clear communication skills and the ability to follow internal financial controls and procedures.