Property Coordinator

Connections Personnel is hiring for a Direct Hire Property Maintenance Project Coordinator for a privately held commercial real estate developer. The Property Maintenance Project Coordinator serves as the primary administrative coordinator for medium to large projects and recurring Preventative Maintenance (PM) projects. This role will act as a vital link between PM Managers, Foremen and vendors to ensure all activities align with the annual departmental projects calendar.

Responsibilities:

• Supports the development and ongoing updates of annual budgets and five-year plans.
• Estimates costs for budgeting purposes using historical data (unit cost library) as a basis.
• Continuously communicates with Foremen to ensure project lists stay current.
• Audits project line items and pricing against proposals to ensure mathematical accuracy and budget integrity.
• Assists PM Managers with the Request for Proposal (RFP) process, annual contract management and rate sheet negotiations.
• Assists with bid templates, helps bid process, helps confirm unit quantity takeoffs, assures material & labor breakdowns, participates in scope review and clarifications, works with bidders to revise proposals, creates bid summaries and tabulation for management review.
• Supports the PM Managers with comprehensive project workflow management, recordkeeping and filing.
• Maintains the department’s "operational memory" to ensure consistency across multi-year cycles.
• Other duties as assigned, including cross-training for other coordinator roles in the PM department.

Requirements:

• Must have strong Excel, Word, Outlook and data entry.
• Experience with communicating with different levels in the organization.
• General knowledge of construction terms and the trades.
• Great attention to detail/analytical.
• Organized/ great written and verbal communication skills.
• Will cross train with the dispatch coordinator so will have customer contact/interaction.
• Must speak English.
• Drug test/background checks done prior to starting.

Benefits: Full Company paid benefits include medical, prescription, dental, health fairs, 401K with Company match, life insurance, short- and long-term disability benefits, quarterly and annual bonus programs, tuition assistance, vacation, and sick days, and approximately twelve paid holidays. The Company holds regular meetings for education, training, and celebrations, and we have a company bowling team and other such gatherings associated with team camaraderie. The Company also provides daily breakfast, lunch, beverages, and afternoon snacks.

Schedule: 8am to 5pm with 1 hour lunch

Salary: $67K-$77K depending on experience.

For immediate consideration please apply online at: