Accounts Receivable Specialist
Teksky LLC
Key Responsibilities
- Prepare and issue monthly and weekly invoices for construction and service work
- Generate time & material invoices using field tickets and service reports
- Verify contract billing requirements before invoicing projects
- Ensure billing aligns with approved change orders and project documentation
- Maintain organized and accurate billing and contract documentation
- Assist with submittal documentation related to billing requirements
- Monitor AR aging reports and identify overdue accounts
- Perform collection outreach via email and phone communication
- Document collection activity and track payment commitments
- Escalate unresolved payment issues when necessary
- Maintain professional relationships with customers during collections
- Coordinate payment status updates with Project Managers
- Apply customer payments accurately to project accounts
- Research and resolve short payments and billing discrepancies
- Reconcile open invoices and AR balances
- Process credits, adjustments, and approved write-offs
- Maintain accurate customer account records
- Track retainage balances and release schedules
- Support and improve monthly AIA billing workflows
- Ensure compliance with contractual billing requirements
- Assist with project closeout billing
- Support monthly AR reporting and reconciliation
- Identify recurring billing issues and recommend process improvements
- Assist the accounting team with construction revenue tracking
- 3+ years Accounts Receivable experience
- Experience with construction billing or project accounting
- Strong understanding of AR aging, collections, and reconciliations
- High attention to detail and strong organizational skills
- Excellent communication and customer service skills
- Strong Excel and data entry accuracy
- Ability to manage multiple projects and deadlines
Vacancy posted more than 2 months ago
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